Administrative Coordinator

Administrative Coordinator 3

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Accepting Direction

Demonstrating Accountability

Following Policies and Procedures

Managing Resources

Thinking Critically

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc. Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer. Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as lead worker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Compiles information from various sources and prepares specialized reports; formats reports according to department standards. Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.

Minimum Qualifications:

Two years of experience in administrative services.

Competencies:

Communicating Effectively:
The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise:
The ability to exhibit specialized skills or knowledge gained from experience or training

Managing Resources:
The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data:
The ability to use relevant and valid data to inform a recommendation for action.

Location:

4-H Youth Development, Baton Rouge, La.

Minimum Requirements:

Two years of experience in administrative services. For more information and Substitutions contact (Use the "Apply for this Job" box below). or the AgCenter HRM office.

Job Duties:

Administrative Support: work with statewide extension specialists assisting with travel arrangements, expense reports, and planning for events and publications. Other duties include, but not limited to, record keeping, requisitions, purchase orders, supply management processing mail, and managing multi-line communication system, etc. (55%) Travel Planning and Event Coordination:
Make travel arrangements, prepare and submit travel authorizations, and process expense reports for faculty and staff. Coordinate various events, trainings, meetings, and award trips. Maintain budget and reconciliation of all expenses for events. (45%)

Skills Needed:
Preferred

Skills:

Posting Date:
September 9, 2026

Closing Date (Open Until Filled if No Date Specified):
September 23, 2026

About the LSU Agricultural Center:
The LSU AgCenter, is one of eight campuses within the broader LSU enterprise (LSU System). The LSU AgCenter includes the Louisiana Agricultural Experiment Station, which conducts agricultural-based research, and the Louisiana Cooperative Extension Service, which extends the knowledge derived from research to the people of the state. The AgCenter is headquartered in Baton Rouge and has 12 "on campus" academic departments and five regions which are made up of 15 branch research stations and an extension office in each parish.

For more information, visit the AgCenter's website at