Administrative Coordinator

About This Job

The Division of Administration/Office of State Buildings has a vacancy. This job title has an assigned pay grade of AS-611. This position is responsible for work control and payroll for the Office of State Buildings, an agency with responsibility for maintenance of state office buildings throughout the State, located in Baton Rouge, New Orleans, Alexandria, Shreveport, Monroe, and Lafayette.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

The Division Of Administration Is The State Government’s Management Arm And The Hub Of Its Financial Operations. Division Offices Perform a Wide Variety Of Activities Including The Following:

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Three years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

• This position receives and evaluates maintenance request notifications for building maintenance via LaGov (ECC), e-mail, or phone for all buildings under DOA jurisdiction
• Creates notifications and orders to send to the proper craft(s)
• Evaluates and sends project notifications to the Administrative Program Manager
• Sends Administrative Program Manager/Director Building Coordinator information for LaGov security changes

• This position maintains payroll records for Time and Attendance for the Office of State Buildings employees
• Enters regular on-call duty for varied periods of time, on a weekly basis
• Reconciles reports and audits time sheets to ensure accuracy
• Processes Prior Pay Period Adjustments(PPA) on an as needed basis
• Complies with the Fair Labor Standards Act, Civil Service Rules on overtime, and DOA Policy relative to payroll issues

• This position is responsible for organizing and maintaining Payroll and Facilities Maintenance Records
• Responsible for following OSB’s Records Retention Schedule to identify outdated Payroll and Facilities Maintenance Records
• Preparing a list of the outdated records to be given to the Administrative Program Director to request Authority to Dispose of Records
• Disposing of records using a method approved by the Louisiana State Archives

Other duties assigned by the Administrative Program Manager or higher authority.

Appointment Type:
This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.

Louisiana is a “State as a Model Employer” for People with Disabilities.

Danielle Martin

HR Analyst

Division of Administration/Office of Human Resources

email:
Danielle.

Martin

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage: More information can be found at https://info.group benefits.org/

Parental Leave — Up to six weeks paid parental leave

More information can be found at…