Administrative Coordinator

Administrative Coordinator 3 (Child Support Enforcement)

The position will assist with maintaining the bankruptcy notices log and ensuring bankruptcy-related correspondence is electronically routed to the appropriate field office, caseworker, manager, and attorney supervisor for timely review and action. This includes monitoring correspondence received, documenting the receipt and routing of notices, and helping ensure that bankruptcy information is directed to the appropriate staff without unnecessary delays.

An ideal candidate should possess the following competencies:

• Accepting direction:
  The ability to be open and willing to follow guidance or instructions.
• Managing resources:
  The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking critically:
  The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Leveraging technology:
  The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Managing time:
  The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

Minimum qualifications:

Two years of experience in administrative services. Experience substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job duties:

• Serves as the primary point of contact with full responsibility for processing all incoming bankruptcy notifications from the Eastern District of Louisiana.
• Documents and logs in checks received and ensure checks, check log, and copies are hand delivered to appropriate financial staff for processing according to office procedures.
• Process W-9's (Request for Tax ) request via email, fax or mail upon receipt. Verifying the requestors' information and authorization to receive the information.
• Copying, retaining and logging bankruptcy payments (checks) to forward to the Financial Unit for processing.
• Primarily responsible for drafting agency response to all consumer reporting requests and sending correspondence to the client with a copy of Financial Summary from LASES.
• Uses knowledge of procedures and office structure in order to ensure that important court documents, office documents and case record material reach appropriate staff timely to comply with mandated time frames.

Position-specific details:

Appointment type:
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work schedule:

Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work location:

Baton Rouge, LA
- State Office

Benefits:

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance coverage:
More information can be found at

Parental leave:
Up to six weeks paid parental leave. More information can be…