Administrative Coordinator -OCOS-Ops

Job Title

About this Job

This position is located in Baton Rouge, LA. This is a temporary Job Appointment that may last up to 4 years only. Office of Chief of Staff-Operations Division Job Focus Area

The Operational Support Services team provides targeted internal support to the Louisiana Department of Education focusing on the internal operations of the state agency. The Administrative Coordinator 4 will provide support to the team and agency in areas such as contracts and procurement, use of technology to improve processes and agency efficiency, and records management. This team member should have a supportive, problem solving, critical thinking mindset and should be ready to pivot and support the agency when a need arises.

Candidates with the following experience are encouraged to apply:
The Administrative Coordinator 4 should have experience in complex spreadsheet formula writing and in critically analyzing a technical problem and developing a solution for the problem.

An Ideal Candidate Should Possess the Following

Competencies:

• Following Policies and Procedures:
  The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources:
  The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Acting Decisively:
  The ability to make timely, confident decisions using sound reason.
• Building and Supporting Teams:
  The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Leveraging Technology:
  The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Thinking Critically:
  The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Three years of experience in administrative services. Experience Substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Develop metrics and reports, track project progress, and recommend operational improvements.
• Support the Administrative Program Director 3 in document management and retention for the agency.
• Facilitate cross-team communications and follow up on action items, ensuring alignment and accountability.
• Maintain and update databases, spreadsheets, and tracking tools for contracts, survey responses, attendance, or other program-related data.
• Draft, format, and proofread official correspondence, reports, presentations, talking points, and briefing materials for internal and external stakeholders.
• Maintain, organize, and update program files, records, and shared drives, ensuring compliance with state record retention policies and departmental procedures.

Position-Specific Details:

Appointment Type:
Job Appointment. This position will be filled as a temporary job appointment that may last up to 4 years. The person hired for this position is expected to regularly report to the Baton Rouge office.

Career Progression:
This position does not participate in a Career Progression Group

Work Schedule:

Workdays are Monday - Friday; work hours will be determined.

Compensation:
The salary offered will be determined based on qualifications and experience.

Note regarding the advertised pay range:
The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.…