Office Administrator

The duties of the Office Administrator shall include, but not limited to, the following:

• Assume responsibility for the overall management and operation of the front office;
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals;
• Maintain data systems relative to client data and staff data (Checkpoint)
• Check program emails, mail, and faxes and distribute to appropriate parties;
• Maintaining an adequate supply of PR/Marketing materials
• Serve as site Health and Safety officer by overseeing drills, poster displays, etc.;
• Design and distribute Agency newsletters, promotional material, and other information as required;
• Support staff as needed in assigned project-based work to include maintaining a supply of program forms/packets;
• Assist Program Manager with other administrative duties as needed;
• Maintains customer confidence by keeping information confidential;
• Maintains office supplies inventory by checking/ordering stock to determine inventory level;
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their need;
• Manage time clock reports for payroll;
• Run/Submit various quality assurance reports as requested by management
• Monitor recruitment sites and submit weekly reports to supervisor;
• Perform other duties that may be assigned by management