Commercial Flooring Project Coordinator

Benefits:

Health insurance

Paid time off

Vision insurance

Wellness resources

401(k) matching

Dental insurance

Anytime Flooring is seeking a Project Coordinator for immediate hire! Anytime Flooring is a leading flooring and installation provider in the Southeast Region. We have over 10 years of professional flooring experience in both commercial and residential projects.

Job Summary:

The Commercial Flooring Project Coordinator plays a vital role in supporting Project Managers in the planning, coordination, and execution of flooring projects. This position ensures the efficient flow of information, materials, and documentation between internal teams, field staff, subcontractors, and clients. The ideal candidate will be detail-oriented, highly organized, and capable of juggling multiple priorities in a fast-paced environment.

Essential

Job Duties and Responsibilities:

(Included but not limited to)

Collaborate with Project Managers to track project progress, key milestones, and critical deadlines.

Maintain comprehensive project documentation including contracts, submittals, RFIs, meeting notes, change orders, and closeout materials.

Create and manage job folders with all necessary documentation for Project Managers and installers.

Maintain logs for submittals, RFIs, change orders, and work in progress (WIP) schedules.

Review budget costs.

Assist in preparing and submitting material release forms and submittal packages.

Coordinate with the warehouse to schedule material deliveries and address delays or discrepancies.

Track incoming and returned materials; update material logs accordingly.

Ensure materials match specifications (color, pattern, type) before delivery to job sites.

Coordinate installation schedules with Project Managers and Installers.

Distribute weekly schedule updates and key dates to internal stakeholders.

Schedule and confirm turnover meetings, site walks, and client check-ins.

Serve as a central point of contact between internal teams, subcontractors, and clients.

Communicate project updates, delivery confirmations, and schedule changes promptly.

Monitor and follow up on outstanding RFIs, documentation, and subcontractor deliverables.

Collect, organize, and verify installer timesheets, work orders, and invoices for payroll processing.

Support billing processes by preparing SOVs, backup documentation, and monthly billing packages.

Document and submit all approved change orders and maintain accurate tracking logs.

Track and file site documentation including daily reports, patch sheets, and punch lists.

Ensure all quality control paperwork is submitted accurately and on time.

Maintain issue logs to track any site-related concerns or deviations.

Assist with the preparation of closeout packages, including final documentation and billing.

Verify that all project requirements have been fulfilled, including punch list completion and material returns.

Archive project documents in accordance with company procedures.

Required

Skills and Abilities:

Excellent written and verbal skills

Strong organizational skills with attention to detail

Proficient in Microsoft Office Suite

Ability to lead, collaborate, and work independently in a team environment

Education and Experience:

High school diploma or equivalent required.

Bachelor’s degree in construction management or a related field preferred

Minimum of three (3) years’ experience in the construction or flooring industry preferred

Equivalent work experience may be considered in lieu of a degree

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at a time

Ability to pass a Fit for Duty Screening

Benefits:

Health Insurance-FMM will pay 50% of the employee's premium

401K Contribution-FMM will match employee contribution up to 3%

Optional voluntary benefits

Paid Time Off

Paid Holidays

Employee Assistance Program

Company Provided Health Club membership

Company Provided iPad or Laptop (dependent on company requirements)

Anytime Flooring's mission is to provide high quality, high values flooring products and services while maintaining superior levels of safety, communication, professionalism, integrity and honesty with our staff, clients, suppliers, and professional associates. If you hold the same values as Anytime Flooring of Quality, Teamwork, Pride, Passion, and Integrity; then we want to hear from you.