Administrative Coordinator

Position: Administrative Coordinator 4
Job Number: AES-51432-3.4.26-TW

This position is located in the Office of Agricultural & Environmental Services - Horticulture Division, in Baton Rouge, Louisiana in East Baton Rouge Parish.

The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.  

Ready to make a meaningful impact on Louisiana's workforce and organizational culture? Join the Louisiana Department of Agriculture & Forestry as an Administrative Coordinator! This position will serve as Administrative Coordinator 4 to the Assistant Director of the Horticulture Commission with the Louisiana Department of Agriculture & Forestry. The Horticulture Commission provides for the prevention, control, and eradication of regulated and exotic crop pests or diseases endangering Louisiana's agricultural, horticultural, and apiary industries;

ensures that products certified for export are in fact free from pest; and oversees the qualifications and practices of persons engaged in the green industry.

Why Join Us?

* Contribute to a mission-driven organization that serves communities across Louisiana

* Enjoy competitive pay and excellent benefits

* Be part of a collaborative, inclusive, and supportive team

Core Competencies:

Accepting Direction
- The ability to be open and willing to follow guidance or instructions.

Following Policies and Procedures
- The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Thinking Critically
- The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Preferred

Competencies:

Acting Decisively
- The ability to make timely confident decisions using sound reason.

Acting with Ethics and Integrity
- The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

Communicating Effectively
- The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

LDAF cares about the well-being of its employees! We offer a fully employer-funded Employee Assistance Program (EAP), providing valuable support and resources to help you and your household members thrive at work and  EAP is also free for all members of your household.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

The incumbent routinely handles confidential files of horticulture licensee information. Must have strong interpersonal and communication skills as the position requires interaction and coordination with the Department administrators, industry executives, and various state associations relating to horticulture and quarantine matters and assists in the execution operational/administrative matters pertaining to the efficient operation of the programs. Supervision of this position is received from an Unclassified Assistant Director.

* Compiles adjudicatory cases from statewide investigations for violations that require possible adjudicatory action for the Horticulture Commission; consults with Director, Assistant Director, AES Attorney, and inspectors to build case files that are orderly and complete, including investigation and certified tracking records to be used in case of legal/adjudicatory action.

* Prepares legal documents such as compliance notices, call to hearing letters, subpoenas, stipulations, finding of fact letters, commission agendas and binding documents. Establishes and maintains files on all statewide hearing cases. Independently corresponds with the AES attorney on hearing cases and other state agencies on Commission matters.

* Oversees statewide horticulture licenses and permits and file data for the coordination of regulatory action…