Regulatory Specialist - Permitting and Compliance

Full-time

The Regulatory Specialist supports the City engineering department by managing permitting and regulatory compliance for City projects and development activity. The position helps the engineering team identify the local, state, and federal permits a project needs, prepares and assembles permit applications, coordinates with permitting agencies, and tracks permits from submittal through approval and closeout. The role also supports the City's floodplain management, stormwater, and environmental compliance programs, works regularly with the public, contractors, design professionals, and regulatory agencies, and maintains accurate, audit-ready records.

Success in this role requires strong organization, attention to detail, working knowledge of regulatory requirements, and the ability to manage multiple permits and deadlines at once.

• Assist the engineering team in identifying the local, state, and federal permits and approvals required for City projects, including right-of-way, drainage, utility, floodplain, stormwater, wetland, and environmental permits.
• Prepare, assemble, and submit permit applications and supporting documentation, coordinating with engineers to gather plans, calculations, maps, and other required materials.
• Track permits from submittal through approval, renewal, and closeout, and keep the engineering team informed of upcoming deadlines, agency comments, and conditions of approval.
• Coordinate with permitting and regulatory agencies such as USACE, LDEQ, EPA, LDOTD, FEMA, GOHSEP, and East Baton Rouge Parish to answer questions, respond to comments, and resolve issues.
• Monitor permit conditions and compliance commitments on active projects and help ensure they are carried through design and construction.
• Support intake, review routing, and administration of permits issued by the City, coordinating with plan reviewers, inspectors, and other departments to keep processes consistent.
• Support administration of the National Flood Insurance Program (NFIP), including flood-zone determinations, elevation certificate review, floodplain permits, repetitive-loss tracking, and Letters of Map Change.
• Assist with Community Rating System (CRS) documentation, reporting, and recertification to help the City maintain or improve its rating.
• Support compliance with stormwater and environmental requirements, including the City's municipal separate storm sewer system (MS4) permit.
• Prepare and submit the MS4 annual report and other required submittals to LDEQ.
• Maintain MS4 program records and documentation for LDEQ audits and inspections.
• Support implementation of the City's Stormwater Master Plan.
• Maintain organized, audit-ready permit files, correspondence, plans, inspection reports, and regulatory submissions in permitting, GIS, and other recordkeeping systems.
• Prepare required reports and submittals for FEMA, GOHSEP, LDEQ, EPA, East Baton Rouge Parish, and other regulatory or partner agencies, and support audits and public-records requests.
• Serve as a point of contact for residents, contractors, and design professionals with questions about permitting and stormwater requirements, and participate in public outreach, community education, and internal training related to permitting, stormwater, and flood risk.
• Prepare correspondence, maintain records, and provide general administrative support to the engineering department.
• Perform other duties appropriate to the role and as assigned by the Program Lead or Engineering Director.

• Working knowledge of local, state, and federal…