Accounts Payable and Receivable Specialist

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Full Time Battle Creek, MI, US

13 days ago Requisition

Salary Range: $60,947.10 To $79,231.25 Annually

Job Title:

Accounts Payable & Accounts Receivable Specialist

Grade: 20

Reports To:

Director of Admin & Planning

Represented:
Non-Represented

Dept./Division:
Administration & Planning

Location:

Battle Creek

Safety Sensitive:
No

The Accounts Payable & Accounts Receivable Specialist provides financial and clerical support by processing invoices, reconciling company p-card transactions, maintaining accurate financial records, and assisting with reporting. This position ensures compliance with agency policies, state/federal requirements, and generally accepted accounting practices as they relate to public transit funding and expenditures. Work performed under the moderate supervision of the Director of Administration and Planning.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions:

• Review, code, and process vendor invoices for payment. Process and reconcile company purchasing card (p-card) transactions; ensure proper documentation and compliance with agency policies.
• Count and reconcile all incoming cash (farebox revenue, bus pass sales, etc.) on a daily basis, ensuring accuracy, proper documentation, and adherence to established financial procedures and controls.
• Record all monies received including fare box deposits, AR deposits, NSF checks, and millage disbursements. Deposits funds into appropriate bank accounts. Prepares monthly invoicing and other miscellaneous billing for pass sales, partnerships, and service contracts.
• Assist in processing payroll by compiling and verifying employee time records, preparing related reports, and ensuring accurate entry of data; provide support in responding to payroll related inquiries and reconciling discrepancies.
• Prepare, organize, and maintain financial documents, records, and files in accordance with audit requirements. Assist with generating and running financial report for management review and grant compliance.
• Set up and maintain vendor accounts; ensure required documentation is collected and kept on file. Communicate with vendors and staff regarding invoice status, discrepancies, or required documentation.
• Assist in tracking and reporting transit-specific expenditures, including grant-funded programs/purchases. Perform monthly, quarterly, and annual reconciliation.
• Prepare and process yearly requisitions and purchase orders in coordination with department managers.
• Maintain inventory of corporate credit cards, audits all travel vouchers in accordance with travel policy.
• Provide clerical support including filing, data entry, and record keeping related to financial activities
• Support and participate in the annual financial audit and the Federal Transit Administration (FTA) Triennial Review, including preparing and maintaining required documentation, ensuring compliance with applicable regulations, and assisting auditors with requested information in a timely and accurate manner.
• Maintain confidentiality of financial records, employee information, and vendor accounts.
• Perform other related duties as assigned.

Physical Requirements /

Working Conditions:

This work is sedentary and requires little to no exertion of force; work regularly requires sitting, bending, reaching, hand dexterity (grasping, holding, keyboarding, repetitive movements), reading, writing, eye-hand coordination, seeing (near and/or far, color, depth, field of vision), hearing, using the telephone, contact with government officials and the general public, working overtime, and working inside and alone. The incumbent will be exposed to diesel fumes and/or airborne particles.

Minimum Qualifications:

• Associate’s degree with coursework in accounting, finance, or related field. (Bachelor’s degree preferred)
• 3-5 years of experience in accounting, accounts payable/receivable, bookkeeping, grant reconciliation, and/or general ledger reconciliation.
• Strong computer skills with proven competency in Microsoft Word, Excel, and Outlook.