Department Assistant, Records Management, TRIO Upward Bound

Department Assistant, Records Management, TRIO Upward Bound

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link.

To be considered, all required materials must be submitted no later than Wednesday, August 19, 2026, at 9:00 a.m. EDT, and it is the responsibility of the applicant to ensure all required materials are submitted by the closing date and time. [If post-secondary education is a factor in meeting minimum qualifications, please ensure unofficial transcripts are uploaded.]

If you would like your application to be reviewed to ensure completion and all required documents uploaded correctly, please feel free to contact Human Resources at hr or  before the job posting closure date and time. Only online applications will be accepted – any paper applications will be rejected and returned to the applicant. As part of the interview process, applicants will be given a skills test.

If you have questions regarding our online application process, please call  or email hr
.

Posting Information

External Posting Number

External Posting Number P

Position Number

Position Number SA.DEPTASST.UB.24

Position Title

Position Title Department Assistant, Records Management, TRIO Upward Bound

Position Type

Position Type Support Staff

Classification

Classification Pay Grade 12

Department

Department Upward Bound

Division

Work Schedule

This grant-funded, full-time support staff position will work Monday through Friday, 8:00 a.m. to 5:00 p.m. with flexible or extended hours as needed by the department.

This position requires variable locations with full-time presence at Battle Creek Central High School during the traditional academic year and summers primarily on KCC’s main campus. There are also times when this position must travel between sites daily.

RESPONSIBILITIES include but are not limited to the following

See job duties below.

Position Summary

This grant-funded, full-time support staff position reports to the Director, TRIO Upward Bound. While this is a Kellogg Community College position, the incumbent works on-site at Battle Creek Central High School ( BCCHS ) for approximately 10 months of the year, working directly with high school students in grades 9–12, their parents, and BCCHS staff. During the summer, the role transitions temporarily to the KCC campus to support the Upward Bound Summer Academy.

This position supports the overall TRIO Upward Bound department through record keeping, departmental projects, and event planning, and serves as the front-line point of contact for students, parents, and other stakeholders. Day-to-day responsibilities include managing office operations (mail, paperwork, supplies, etc.) and maintaining the BLUMEN database system required by the U.S. Department of Education, which stores critical program information as required by the grant — including attendance, grades, Social Security numbers, contact information, and activity tracking.

The incumbent also communicates regularly with key stakeholders through newsletters, phone calls, fliers, and other means, as directed by the Director.

Success in this role requires outstanding attention to detail and the ability to communicate effectively with a broad range of individuals, from high school students to parents, school staff, and college personnel. Given the sensitive nature of student records maintained in this position, a high level of confidentiality is essential. The incumbent must be a strong contributor in a team environment and be able to appropriately and calmly handle unexpected situations, such as student behavior concerns.

This role also requires a willingness to participate in ongoing training and the ability to travel regularly between BCCHS and KCC throughout the calendar year.

KCC Equity Statement

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