Principal's Secretary - Elementary, Class IV, 11-Month

Lakeview School District is dedicated to organizational excellence and supports and encourages the development and implementation of multicultural perspectives across all areas of the organization, the celebration of diversity, and the assets that diversity brings to our organization.

Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits.

• Regular, dependable attendance is a critical performance factor to ensure consistent, high quality services to children and families.
• Makes and receives telephone calls, takes messages, route calls, set appointments.
• Maintains school records and files for building, principal and related requirements.
• Greets visitors.
• Maintain the security of the building by authorizing entrance into the building.
• Processes entry/withdrawal of students, both paper and electronic records.
• Facilitates the scheduling of students in student management system.
• Types, prepares, distributes, files records/reports, correspondence, mailings, etc. related to building functions and principal needs.
• Assists principal in the organization of volunteers to the building.
• Facilitates the subsystem for the bldg. (Make sure rooms are covered when jobs are unfilled. Reconcile absences. Edit or delete sub jobs if they are inputted incorrectly.)
• Track teacher/staff PD forms to reconcile with sub requests.
• Collect and look over time sheets and/or activity logs for building staff.
• Maintain membership/count day audit binder two times a year.
• Maintain Trust & Agency account; prepare checks, make deposits.
• Takes/transcribes notes for correspondence.
• Schedules use of building & provides weekly building schedule to custodial service.
• Kindergarten Roundup preparation.
• Attends Open House and Conferences.
• Orders, processes, building and/or office materials.
• Serves as confidential secretary to the principal.
• Provides appropriate first aid needs.
• Administers medication according to policy and regulations to include insulin treatments, inhalers, nebulizers, and epi pens.
• Operates and maintains standard office equipment (Refill laminating film & fix copy machine before service is called. Maintain copy codes for copy machine).
• Facilitates mass communication to parents, students, community member, and specific groups either in written or verbal format, including newsletters, as directed by the administration.
• Complete morning announcements and interim announcements by using school intercom system.
• Coordinates transportation for field trips.
• Other duties as assigned.

• High School diploma or Equivalent

• Strong written and verbal communication, interpersonal, and customer-service skills
• Performs basic mathematical calculations
• Basic bookkeeping skills
• Computer literacy and proficiency in Microsoft Office, including the willingness to learn and use new computer programs/applications. Knowledge of Google Docs and E-Mail is a plus.
• Ability to prioritize and multi-task in a fast-paced environment
• Ability to develop effective working relationships with all students, staff and the school community.
• Ability to perform duties with awareness of all district requirements and policies.
• Experience working with students in a diverse, multicultural academic setting preferred
• Ability to perform duties of a sensitive & confidential nature
• Bilingual preferred

• 3-5 years’ experience in an educational office environment preferred
• Knowledge of District software (Microsoft Office Suite, Skyward, Google) preferred
• Ability to communicate clearly both orally and in writing

• Physical ability to perform the above listed essential functions with or without reasonable accommodation.
• Physical, mental, and emotional requirements will be developed when needed for purposes of reasonable accommodation.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes of books and AV/VCR carts. The employee is directly responsible for safety, well-being, or work output of other people.

Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

A competitive salary combined with a comprehensive fringe benefit package will be offered to the successful…