Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to provide high-level support to leadership within a mission-driven non-profit organization. This long-term contract opportunity is ideal for an organized individual who can manage executive priorities, coordinate complex activities, and help keep team operations running smoothly. The role combines executive support, project coordination, meeting management, and administrative oversight while working across internal teams and external partners.

This role is 100% onsite, M-F, 8am-5pm.

Responsibilities:

• Build productive working relationships with leaders, colleagues, partners, and stakeholders to support collaboration across team initiatives.

• Manage executive calendars, coordinate meetings, prepare agendas and materials, and handle incoming communications with professionalism and discretion.

• Arrange travel plans, process related logistics, and support special assignments and administrative requests for leadership.

• Assist with budget-related activities by reviewing data, processing invoices, supporting purchasing tasks, reconciling records, and preparing reports.

• Lead assigned projects by organizing timelines, monitoring progress, and helping ensure deadlines and budget expectations are met.

• Support team and project meetings by capturing follow-up items, maintaining tracking tools, and encouraging timely completion of next steps.

• Coordinate planning efforts with internal teams for meetings, convenings, and workspace or operational needs.

• Partner with leadership and people-focused teams to support hiring coordination, onboarding activities, and other employee experience initiatives.

• Contribute to cross-functional working groups and represent the team in internal or external presentations, panels, or similar engagements.

• Help organize leadership council meetings, steering committee sessions, and other executive cohort activities as needed.