Assistant Center Manager

Community Action Agency South Central Michigan is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans). To read more about this, view the EEO - Know Your Rights poster.

• Assist the Center Manager with the day-to-day operation of the center.
• Ensure compliance with Head Start, Early Head Start, GSRP, agency policies, state licensing regulations, and applicable funding requirements.
• Maintain knowledge of grant regulations, program standards, and agency procedures.
• Participate in annual program self-assessment activities and continuous quality improvement initiatives.
• Assist with required monitoring activities to ensure service quality and staff compliance with program regulations and agency policies.
• Coordinate and document in-kind contributions as required.
• Participate in annual classroom inventories and facility reviews.

• Assist the Center Manager in providing daily supervision, guidance, and support to center staff.
• Participate with the Center Manager in determining staffing arrangements and operational needs.
• Maintain regular communication with classroom and center staff.
• Assist in completing classroom observations and program monitoring activities.
• Complete Home Visitor observations and socialization observations when delegated or in the absence of the Center Manager.
• Assist with internal investigations as assigned.
• In the absence of the Center Manager, ensure accurate and timely submission of employee timesheets.

• Support enrollment and recruitment efforts for Head Start, Early Head Start, and GSRP programs.
• Support families in accessing comprehensive services and community resources.
• Refer families to appropriate Community Action programs and external community resources.
• Monitor and support child transition activities and encourage family participation throughout the transition process.
• Assist in ensuring each child's educational needs are addressed through curriculum implementation and family engagement efforts.

• Maintain accurate records, documentation, and reports as assigned.
• Assist with data collection, data entry, tracking, and reporting activities.
• Prepare correspondence, reports, spreadsheets, charts, and other administrative documents.
• Proofread written communications as needed.
• Produce reports and analyses as requested by supervisors.
• Answer and direct telephone calls, take messages, and provide information to families, staff, and community partners.
• Greet visitors, provide assistance, and direct inquiries appropriately.
• Assist with incoming and outgoing mail distribution and processing.

• Assist with maintaining the physical facility, ensuring a safe, clean, and welcoming environment.
• Support center purchasing activities for office, classroom, and facility supplies when assigned or during the Center Manager's absence.
• Keep assigned work areas clean and assist with facility inspections and housekeeping duties.
• May work at multiple sites and in various office and classroom settings.

• Provide classroom assistance when needed and follow all classroom procedures, policies, and child supervision requirements.
• Support staff in maintaining a safe, nurturing, and developmentally appropriate learning environment for children.

• Foster effective communication among staff, families, and community partners.
• Promote teamwork and resolve conflicts using appropriate problem-solving techniques.
• Establish and maintain positive working relationships with individuals from diverse educational, cultural, and socioeconomic backgrounds.
• Attend and facilitate required meetings in accordance with agency and program requirements.