Multi-Family - Project Coordinator

Posted Wednesday, February 11, 2026 at 5:00 AM

This position is responsible for providing support to Outreach team members, ensuring that information is accurate, files are maintained and continuously reviewed, and continuous communication with business contacts is provided. This position is additionally responsible for managing customer grant processing, informing energy advisors of expiring grants and applications, and assisting customers and clients.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Coordinate with Energy Advisors to ensure proper organization of files, paperwork, and data entry as well as communication to the business contacts
• Assist customers with understanding how to participate in programs, how to get project incentives, and coordinating paperwork and applications
• Maintain, update, and add entries to the program databases accurately. This may require contacting clients and trade allies
• Establish proper organization and maintain a proper project file system
• Help maintain and update additional program spreadsheets relating to project tracking and scheduling of work
• Assist trade allies and customers to ensure they have the correct information and marketing materials to promote the energy efficiency incentives
• Provide assistance with customer service, scheduling and other issues as needed
• Answer the telephone and assist with mailing materials when needed
• Follow up with customers or Trade Allies to obtain information for incomplete applications
• Review project applications and documentation to ensure completeness and adherence to program rules and requirements. Communicate incentive changes and disqualifications to customers and Trade Allies

Education and Experience

• High School diploma or equivalent required
• 1 – 3 years of previous office experience

Required Skills, Knowledge and Abilities

• Strong customer service and communication skills
• Must be able to handle a wide work variety and work in a fast-paced environment
• Must be a detail-oriented, organized, self-starter, and have an ability to prioritize workload
• Ability to identify and resolve project application issues with customers and trade allies
• Proficient in Microsoft Office, specifically Word, Excel and Outlook
• Strong data entry skills in entering information in tracking systems/databases
• Ability to communicate effectively, both verbally and in writing with customers, clients and employees
• Ability to analyze and interpret data and solve practical problems
• Committed to diversity and inclusion
• Reliable transportation

• Valid driver’s license

• Willingness to travel up to 5%

Note:
Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position.

An Equal Opportunity Employer

Notice Regarding Automated Tools: We may use automated or AI-assisted tools as part of our candidate evaluation process to assess job-related skills and qualifications. These tools are intended to support fair and consistent review and do not replace human judgment in hiring decisions. All evaluations are conducted in accordance with applicable local, state, and federal laws.