Assistant II - Admissions Job Bay Minette area,Alabama USA,Administrative/Clerical

The Assistant II performs clerical responsibilities in maintaining department, division, or campus records and other related procedures of the assigned department/office/campus following established policies and procedures, rules and regulations.

Appropriate placement on the Alabama Community College System salary schedule E3-04.

For more information about salary schedules, refer to https://(Use the "Apply for this Job" box below)..

For any questions or additional information, please contact the Human Resources Department at hr.

General Clerical Responsibilities of Assistant II

Performs receptionist duties and telephone communications such as answering phones, taking and delivering messages, answering calls from the phone queue system (if applicable), greeting students, employees, and/or guests, scheduling appointments as necessary; opens, sorts, and appropriately distributes incoming and outgoing mail; and answers routine questions to students, employees, and guests.

Performs general clerical responsibilities for the office, department, and/or campus including calendar maintenance; operating general office and computer equipment; securing equipment repair as needed; assisting with travel arrangements and conference requirements; and assisting employees with standard departmental procedures during peak work periods.

Performs record keeping and data entry responsibilities including organizing and maintaining office filing system; organizing and maintaining scanned documents; copying; recording and transcribing meetings; data entry into multiple databases simultaneously; typing correspondence (emails, memos, letters); entering, editing, maintaining, and retrieving information and/or data on spreadsheets, databases, or other college systems; assisting with reports and/or projects; distributing information as directed; and assisting with the creation of brochures, flyers, and/or other materials.

Performs purchasing responsibilities for the office/department, including creating purchase orders and processing payment of invoices/requisitions; ordering office supplies; checking and maintaining office supply levels; receiving materials; verifying deliveries; and assisting with periodic inventory.

Assists with the organization and facilitation of meetings and/or events upon request, schedules rooms for meetings, and schedules the use of any Distance Education facilities for meetings and events.

Resolves issues utilizing proactive critical thinking skills.

Cross trains with departmental staff and fills in for/assists other support personnel in the office in the event of absence, emergency, etc.

Keeps office neat and presentable, ensuring that any materials approved for shredding are shredded.

Makes suggestions to the Supervisor concerning improvement of the office, in keeping with policies and procedures.

Schedules and trains student employees.

Performs all responsibilities using a high level of quality customer service to students and visitors.

Office/Department/Division or Campus Responsibilities

Maintains student records, including verifying student data entered during the application process; scanning supplemental application documents; maintaining and updating active and inactive records; filing all documents as required for the student record; entering, editing, and retrieving data on the college mainframe system.

Assists students with student account and access issues as necessary.

Assists with orientations and graduation, as needed.

General Responsibilities All Positions at Coastal Alabama

Handles sensitive information in a confidential manner.

Maintains a highly professional attitude and demeanor at all times.

Provides responsible, appropriate, and satisfactory leadership on campus and within the college.

Communicates positively and professionally in all aspects of the position.

Attends all staff meetings, college meetings, and professional development activities.

Becomes thoroughly familiar with all pertinent state and national policies and complies with said policies.

Serves on and provides information to college committees as needed.

Complies with ACCS and college policies, as well as state and federal laws.

Ensures…