EHSS Coordinator

Responsibilities

• Assist with the management of solid and hazardous waste activities, including sampling, analysis, and coordination of proper disposal.
• Maintain and update the terminal waste disposal tracking system to ensure complete, accurate, and timely recordkeeping.
• Enter hazardous and non-hazardous waste manifests into appropriate databases and tracking systems.
• Track and organize compliance-related paperwork, ensuring documents are complete, properly filed, and readily retrievable.
• Scan, organize, and digitally file field documentation, including but not limited to work permits, job safety analyses, waste manifests, inspection forms, and other operational records.
• Support document control processes to ensure records are maintained in accordance with company procedures and retention requirements.
• Assist in assigning and tracking administrative tasks related to EHSS reporting, filing, and record maintenance.
• Develop, improve, and implement processes for collecting required information from field specialists and other terminal personnel.
• Create, update, and maintain forms, spreadsheets, logs, and other administrative tools to support EHSS and terminal operations.
• Provide support to internal, third‑party, customer, and regulatory agency audits and inspections.
• Assist with financial tracking for remediation work, waste disposal, security services, and other EHSS‑related expenditures, with awareness of overall terminal P&L impacts.
• Perform other duties and special projects as assigned.

• High school diploma or equivalent required; associate or bachelor degree preferred.
• Minimum of 2 years of compliance support or document control experience preferred.
• Experience in an industrial, terminal, manufacturing, construction, environmental, or safety‑related setting is preferred.
• Valid Driver’s License; TWIC (Transportation Workers Identification Credentials) for access to IMTT’s terminal locations.

• Clear and concise written and verbal communication skills in the English language.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple assignments, prioritize work, and meet deadlines with limited supervision.
• Professional, friendly, and service‑oriented demeanor.
• Demonstrated ability to maintain confidential and sensitive information with discretion.
• Willingness to learn new systems, processes, and regulatory documentation requirements.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable working with spreadsheets, databases, scanning, and electronic record management systems.
• Ability to interact effectively with employees at all levels of the organization, as well as contractors, visitors, and regulatory representatives.
• Self‑motivated and dependable with a strong sense of ownership.
• Ability to identify inefficiencies and recommend practical administrative improvements.
• Strong follow‑up skills with the ability to ensure tasks are completed thoroughly.
• Comfortable working in a fast‑paced operational environment with changing priorities.
• Positive attitude and team‑oriented approach.

Typical hours of operation are Monday through Friday. This position requires overtime and occasional weekend work as job duties demand. Occasional travel may be necessary, sometimes with little or no advance notice.

The position is based at an operating terminal facility and requires regular interaction with both office and field personnel. The employee may be required to walk throughout the terminal or visit operational areas to support document collection and coordination. Physical demands include maintaining a professional presence in a busy industrial office setting, walking on uneven terrain, climbing stairs and ladders, and traversing inclines.

The work environment may include temperatures routinely reaching 95 to 100 degrees Fahrenheit in the summer. The employee must be able to lift up to 25 pounds, bend, stand, or stoop as necessary, and work safely without presenting a direct threat to self or others. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IMTT is an equal opportunity employer Minority/Female/Disabled/Veteran and a drug free workplace.