Executive Administrative Analyst

The Executive Administrative Analyst provides high-level, proactive administrative and analytical support to executive leadership, serving as a trusted partner in advancing strategic and operational priorities. This role combines executive coordination, data-driven analysis, process improvement, and project management to enhance organizational efficiency and effectiveness.

The ideal candidate is highly organized, analytical, discreet, and capable of interacting professionally with senior leadership, business partners, employees, vendors, and community members. This position handles highly sensitive and confidential financial, legal, personnel, and institutional information with the utmost professionalism and discretion.

• Manage complex executive calendars, travel arrangements, and inbox prioritization.
• Determine priority matters requiring executive attention; redirect to appropriate staff or handle directly as appropriate.
• Keep executive leadership informed of time-sensitive and priority issues, ensuring appropriate follow-up.
• Coordinate departmental and cross-functional meetings; prepare and distribute agendas and materials.
• Prepare, transcribe, and format documents, reports, tables, charts, and executive presentations.
• Handle travel arrangements and prepare/submit expense reports.
• Draft and edit high-level correspondence and communications.
• Collect, compile, and analyze operational, financial, and resource data.
• Identify trends and insights related to operations, budgets, and performance metrics.
• Develop executive-level dashboards, reports, and visual presentations.
• Evaluate administrative procedures and workflows.
• Recommend and implement improvements to increase efficiency and effectiveness.
• Standardize documentation and reporting processes where appropriate.
• Coordinate cross-departmental initiatives and special projects.
• Prepare executive briefings, reports, and board-level presentations.
• Track milestones, timelines, and deliverables to ensure project success.

• Minimum of 5+ years of experience supporting a senior executive in an Executive Assistant, Administrative Analyst, or similar role.
• Experience handling highly confidential information in a professional environment.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Exceptional written, verbal, editing, and proofreading skills.
• Advanced organizational and time-management skills with strong attention to detail.
• Advanced Microsoft Office proficiency (Outlook, Word, PowerPoint, Excel).
• Advanced Excel skills (pivot tables, formulas, data modeling, reporting).
• Experience with data visualization tools (Tableau, Power BI).
• Experience with ERP or CRM systems (e.g., SAP, Concur).
• Ability to interact seamlessly with senior leadership and diverse stakeholders.

• Project management experience or certification.

We are an Equal Opportunity Employer and are committed to fostering an inclusive workplace where all individuals are treated with respect and dignity. Employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

We are dedicated to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process, in accordance with applicable laws.