Administrative Coordinator – Equipment Reliability & QA

CTG is seeking to fill an Administrative Coordinator – Equipment Reliability & QA position for our client.

Location: Baytown, TX Duration: 12 months Pay Rate: $32.00/hour

The Administrative Coordinator – Equipment Reliability & QA provides critical administrative, inspection data management, and quality assurance support to the Equipment Reliability organization. This role supports daily operations and turnaround events by maintaining accurate inspection records, coordinating documentation, and ensuring compliance with QA/QC and regulatory standards.

• Manage and maintain inspection and PSV test data within Meridium.
• Review inspection reports for QA/QC compliance, including API 576 and API 527 standards.
• Process and archive documentation in Documentum, iPEP, Meridium, and SAP systems.
• Coordinate with inspection, maintenance, and engineering teams to resolve discrepancies and track repairs and certifications.
• Support turnaround activities, including work package preparation, QA tracking, inspection cost tracking, and spreadsheet updates.
• Maintain organized, traceable, and audit‑ready records.
• Perform general administrative duties including scheduling, reporting, correspondence, and expense reporting.

• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Strong organizational and data management skills
• Excellent attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to manage multiple priorities in a fast‑paced environment

• Experience with document control and inspection data management
• SAP experience
• Experience using Meridium or similar asset management systems
• Knowledge of QA/QC processes and API standards
• TWIC card preferred

• Previous administrative coordination experience in industrial, refinery, manufacturing, petrochemical, or related environments preferred.
• Experience supporting inspection, reliability, maintenance, or turnaround operations is a plus.

• High School diploma or GED required.

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law.

CTG is fully committed to promoting employment opportunities for members of protected classes.