Part-Time Coordinator, Donor Relations & Data Management

Coordinator, Donor Relations & Data Management

The Coordinator, Donor Relations & Data Management serves as a key operational and relationship-support role within the Advancement/External Affairs division. Under the direction of the Director, Development & Strategic Partnerships, this position supports the College's fundraising, donor engagement, alumni relations, and strategic partnership efforts through a combination of relationship coordination, stewardship support, CRM administration, and operational execution. This position requires a unique blend of interpersonal strengths and technical capability.

The successful candidate must be highly organized, detail-oriented, service-minded, and comfortable working both behind the scenes with data and directly with donors, alumni, industry partners, and community stakeholders. The coordinator plays an essential role in ensuring donor information is accurate, engagement activities are coordinated effectively, and stewardship efforts reflect the professionalism and mission of the College. The position supports the College's commitment to student success, community engagement, philanthropy, and institutional effectiveness by helping strengthen relationships that generate scholarships, workforce partnerships, program support, and community investment.

Donor Relations & Stewardship

• Coordinate donor stewardship activities including thank-you communications, donor recognition efforts, impact updates, and engagement touchpoints
• Serve as a welcoming and professional point of contact for donors, alumni, and community partners, ensuring high-quality customer service and responsiveness
• Assist with planning and coordination of donor cultivation activities, alumni engagement efforts, and Foundation-sponsored events
• Support execution of Advancement events including the annual Gala, scholarship breakfast, donor receptions, annual fundraising events, President's Circle activities, and community engagement initiatives
• Maintain ongoing communication and follow-up processes that strengthen donor and partner relationships

CRM & Data Management

• Maintain accurate and current donor, alumni, and partner records within the College's CRM/database system
• Enter, update, audit, and manage donor and engagement data to ensure data integrity, consistency, and usability for reporting and strategic planning
• Track donor interactions, stewardship activities, engagement history, and partnership progress within the CRM platform
• Generate reports, dashboards, mailing lists, and activity summaries to support fundraising operations and leadership decision-making
• Assist in monitoring donor pipelines, sponsorship tracking, scholarship support activity, and partnership engagement metrics

Communications & Administrative Support

• Draft donor acknowledgment letters, stewardship communications, event correspondence, and donor-facing materials under the direction of the Director
• Assist with preparation and coordinate distribution of newsletters, invitations, impact stories, annual reports, and promotional materials
• Support preparation of briefing materials, presentations, proposals, and engagement plans for executive leadership and donor meetings
• Coordinate scheduling, meeting logistics, correspondence, and project follow-up for development and partnership activities
• Maintain organized electronic and physical filing systems related to donor records, agreements, and other documentation

Partnership & Event Coordination

• Support coordination of corporate, workforce, industry, and community partnership activities
• Assist with logistics, communications, and follow-up related to partnership meetings, events, sponsor ships, and campus engagement opportunities
• Maintain records associated with partnership agreements, internship collaborations, equipment donations, sponsor ships, and memorandums of understanding (MOUs)
• Assist with event preparation including guest communication, registration tracking, materials preparation, and onsite support

Operational Support

• Assist with departmental budget tracking, purchasing documentation, and reconciliation processes as requested
• Support operational coordination for Advancement/External Affairs initiatives and special projects
• Collaborate with internal departments to ensure alignment of donor and partnership information across the institution
• Perform other duties as assigned in support of the mission and strategic priorities of the College and Foundation

Success Measures

• Accuracy and integrity of donor and partner records within the CRM system
• Timeliness and professionalism of donor stewardship and communication efforts
• Timely responsiveness of customer service provided to donors and community partners
• Successful coordination and execution of development and engagement events
• Effective tracking and reporting of donor activity and partnership engagement
• Contribution to donor retention, development support growth, and strengthened community partnerships
• Reliability, professionalism, and…