Admin Assistant

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Full Time Clerical Baytown, TX, US

3 days ago Requisition

Join the Pak as an Administrative Assistant

Location: [City, State]
Schedule: Full Time | Shift Days & Hours

FLSA Status:Nonexempt

Reports To:Warehouse Manager

Who We Are

At Freez Pak Logistics
, we’re a family-owned leader in cold storage and logistics, dedicated to delivering excellence in the warehousing, distribution, and management of perishable goods. Our mission is to ensure the highest standards of service, safety, and efficiency for our clients.

With our state-of-the-art facilities and dynamic, innovative environment, we handle temperature-sensitive products with precision and care. Despite our rapid growth, we maintain a team-first culture rooted in trust, respect, and integrity.

When you join the Pak, you’re not just starting a job – you’re becoming part of a team that values your contributions, invests in your future, and empowers you to grow with us.

Why Join the Pak?

• Grow With Us – Be part of a company experiencing exponential growth with career advancement opportunities.
• Family Culture – Work in a supportive, team-driven environment where everyone matters.
• Innovation & Excellence – We lead the industry with forward-thinking solutions and operational excellence.
• Meaningful Impact – Help keep America’s food supply safe and moving every day.

About the Role

As our Administrative Assistant,you will support our General Manager (GM) at Freez Pak Logistics. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to maintain strict confidentiality. This vital role supports the GM in ensuring smooth administrative management, schedule coordination, travel arrangements, and facilitating effective communication. Additionally, the role involves assisting with purchase orders (POs), supplies management, and collections.

What You’ll Do

• Calendar Management:
  • Efficiently manage the GM’s schedule by arranging meetings, appointments, and calls.
  • Proactively resolve scheduling conflicts to maximize time for critical tasks and project deadlines.
• Communication Coordination:
  • Serve as the primary point of contact for the GM.
  • Ensure prompt and professional responses to emails, calls, and inquiries.
• Meeting Facilitation:
  • Organize internal and external meetings by managing invitations, preparing agendas, taking minutes, and distributing follow-up actions.
  • Ensure effective communication and collaboration during and after meetings.
• Confidentiality and Discretion:
  • Handle sensitive information with the highest level of discretion.
  • Always maintain confidentiality of corporate and personal matters.
• Purchase Orders and Supplies Management:
  • Assist in the preparation and processing of purchase orders.
  • Manage inventory of office supplies and place orders as needed to ensure adequate stock levels.
• Collections:
  • Support the finance team with collections activities.
  • Follow up on outstanding invoices and coordinate with clients to ensure timely payments.

What You Bring to the Pak

• Experience: Prior experience as an administrative assistant or in a similar role, preferably within logistics or a related industry.
• Education: High School Degree required, Associate’s Degree/Bachelor’s degree preferred
• Skills:
• Demonstrated ability to manage multiple tasks concurrently while maintaining meticulous attention to detail.
• Excellent written and verbal communication skills for effective interaction with stakeholders at all levels.
• High standard of professionalism and integrity
• Ability to handle sensitive information with utmost discretion.
• Proficient in Microsoft Office Suite (Word, Excel,…