Senior Project Coordinator

Job Details:

Job Location:

Baytown, TX Office - Baytown, TX, Position Type:
Full Time, Salary Range:
Undisclosed

• Maintain project trackers, schedules, forecasts, and status reporting tools to ensure accurate project visibility.
• Track requests for information (RFIs), approvals, change requests, and outstanding customer requirements.
• Monitor project milestones and deliverables, proactively identifying items requiring follow-up.
• Coordinate project documentation and ensure records are organized, current, and accessible.
• Support project teams by gathering information needed for planning, execution, and reporting activities.

• Serve as a liaison between Sales, Project Management, Field Operations, Engineering, Production, and other departments.
• Follow up with internal stakeholders regarding project status, outstanding action items, and pending deliverables.
• Escalate delays, missing information, or project risks to appropriate leadership when necessary.
• Facilitate communication to ensure project teams have the information needed to maintain schedules and commitments.

• Review project handoff documentation from Sales to ensure all required information is complete prior to project execution.
• Verify project scope documentation, customer requirements, schedules, contacts, and supporting information are received and properly documented.
• Assist in coordinating project startup activities and readiness reviews.

• Coordinate employee onboarding requirements for customer sites and project locations.
• Confirm site access requirements, safety training completion, certifications, badging, and compliance documentation.
• Support mobilization planning by coordinating travel requirements, site logistics, equipment needs, and workforce readiness.
• Ensure all project prerequisites are completed before field activities begin.

• Prepare routine customer status updates and progress reports.
• Gather and organize project information for customer meetings, internal reviews, and leadership updates.
• Maintain professional communication with customers regarding project documentation, approvals, and information requests.
• Assist in ensuring customer expectations are managed through timely and accurate communication.

• Coordinate project closeout documentation and final deliverables.
• Ensure all required customer documentation, reports, certifications, and completion records are submitted.
• Track outstanding closeout items until project completion.
• Support lessons learned and project documentation retention activities.

Other duties as may be necessary to fulfill the responsibilities of this position.

• Associate degree in Business Administration, Project Management, Construction Management, Operations Management, or a related field preferred. Equivalent combination of education and experience may be considered.
• 5+ years of project coordination, operations coordination, construction administration, field service support, or related experience.
• Experience supporting multiple concurrent projects in a fast-paced environment.
• Experience working with field operations, technical services, construction, industrial, or manufacturing environments preferred.
• Strong organizational and project coordination skills.
• Exceptional attention to detail and ability to manage multiple priorities simultaneously.
• Ability to track and communicate project status effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with project management software, ERP systems, scheduling tools, or project tracking platforms preferred.
• Ability to work independently while collaborating effectively across departments.
• Customer-focused mindset with a commitment to responsiveness and accuracy.

There is a minimal risk of injury. Work hours are generally during normal business hours and average at least 40 hours a week. May require some additional hours when working with internal/external customers and/or business needs arise. May attend meetings on client sites. Consistent and regular attendance required.

Equal Opportunity Employer, including Veterans and Individuals with Disabilities.