MAINT-Planner II

Job Description

Position roles:
Responsible for the development of maintenance work plans packages for maintenance repairs and improvement projects. All plans are prioritized by the Gatekeeper. All job plans must satisfy the notification of scope and include; materials, resources required, procedures, PPE requirements and outside services if applicable. Plan must establish logical sequencing between crafts, support groups and Technical Groups. Planner shall assure that sufficient amount of work is planned to satisfy production needs as well as the available work-hour capacity.

This position will assist in the development of strategic maintenance schedules and provide information for maintenance budget preparation.

Job responsibilities include, but are not limited to the following:

Notification Management:

• Review new notifications daily.
• Review backlog and planning list for duplicates.
• Group any like notifications on a single piece of equipment as a single work order to optimize utilization of resources.
• Make sure scope description is adequate through the notification text, conduct site visits to verify scope and full understanding, communicate with Operations.
• Review notification backlog with OMC on a weekly basis to help eliminate planning hold points, discuss planning priorities.
• Enter any planning hold point information in long text – everyone needs to understand the status.

Turn notifications to orders:

• Insure order type and activity type is accurately assigned on the order.
• Assign appropriate user status throughout planning stages.
• NEWO For new work orders that need planning
• PIP Planning in progress, if planning takes a while
• WOEN Waiting on engineering
• WONM Waiting on material
• RTSH Ready to schedule, planning complete and material is on site

Backlog management:

• Review and clean backlog weekly of any orders that need to be cancelled or completed to maintain a true backlog at all times.
• Review backlog of "NEWO" work orders with OMC weekly to get priorities for planning.
• Utilize OMC priorities as well as start dates to determine priorities to ensure planning takes place in a timely manner.
• Follow up on "WOEN" work orders with engineers frequently to ensure timely design and planning.

Review Emergency Work:

• Review any "E" and "1" priority work orders to see if a duplicate notification has already been planned. If so, give package to Craft Foreman.
• Turn over all "E" and "1" work orders to Craft Foreman who will work with Material Coordinators to plan and get materials to perform emergency work.

Work up "NEWO" orders – priority 2 and 3 only!

• Plan job steps in logical sequence
• Make optimal logic ties between operations
• Clearly show required crafts and duration
• Clearly show special instructions and required documentation
• Enter all materials and service contracts
• Include specialty tools and equipment
• Build Field Work Packages with all necessary information
• Utilize or creating BM's where appropriate.

Create Task Lists and PM's when applicable for repetitive work

• Use or create standard job request (job templates for repetitive jobs).
• Special instructions and required documentation such as OEM data, QC needs, Piping schematics, etc...
• Required skill crafts and duration.
• Specialty tools and equipment.
• Optimal scheduling logic between operations.
• An operation for capital spare repair (sending equipment out for 3rd party repairs), where necessary.
• Reserve or requisition necessary materials.

Review work order backlog for material status:

• Review all "WONM" status work orders to see if material has been received.
• Communicate with Material Coordinator to resolve material delivery issues.

Final Work Order close out:

• Review "COMP" orders to ensure all proper documentation and history has been filled out.
• Communicate to foreman any information that has not been properly completed.
• Ensure all operations have been completed and confirmed
• "TECO" technically complete work orders after all time has been charged and information has been completed in SAP.

Other Responsibilities /

Activities:

• Ensure that personnel and environmental safety requirements are given top priority in planning work activities and provides necessary planning information…