Pharmacy Administrative Specialist

The Pharmacy Administrative Specialist at Houston Methodist supports pharmacy operations through coordination of scheduling, inventory, documentation, and regulatory compliance. In this role, you will manage pharmacy data, assist with budgeting and purchasing, prepare reports, and support quality and safety initiatives. You'll collaborate closely with pharmacists, technicians, and clinical teams, ensuring accurate records, efficient workflows, and adherence to Houston Methodist's I CARE values in a mission-driven, patient-centered environment.

Responsibilities

• Coordinate pharmacy scheduling, staffing records, and administrative workflows
• Maintain pharmacy documentation, policies, and regulatory compliance records
• Support inventory management, purchasing, and vendor coordination
• Prepare operational, financial, and quality reports for pharmacy leadership
• Assist with budget tracking, invoice processing, and expense reconciliation
• Support quality, safety, and performance improvement initiatives
• Maintain accurate pharmacy databases, logs, and electronic records
• Collaborate with pharmacists, technicians, and clinical teams on projects
• Assist with onboarding, training logistics, and educational materials
• Respond to internal queries and support audits and accreditation reviews

Required Skills

• Pharmacy operations knowledge
• Healthcare administration
• Electronic health record (EHR) systems
• Pharmacy information systems (e.g., Pyxis, Epic Willow)
• Data entry and database management
• Microsoft Excel and data reporting
• Inventory and supply chain management
• Regulatory and compliance documentation
• Budget tracking and basic financial skills
• Written and verbal communication