Administrative Assistant

Position: Administrative Assistant 2
Job Title:

Administrative Coordinator
Overview:
We are seeking an energetic professional who thrives in a fast-paced environment and is comfortable working independently. This role benefits from prior experience in office coordination or administrative support, along with a general understanding of what it takes to keep daily operations running smoothly. The ideal candidate is proactive, organized, and detail-oriented, with the ability to manage office workflows, support site operations, and contribute to an efficient and well-run workplace.

Key Responsibilities:

"Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.
"Provide logistical and administrative support for onsite committees and employee engagement teams.
"Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.
"Assist with creating, preparing, and maintaining documents and resources to support team operations.
"Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.
"Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.
"Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.
"Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.
"Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.
"Act as the on-site liaison for vendors and facility support needs, coordinating service requests, investigating issues, and ensuring timely resolution.
"Provide backup coverage and assistance at the front desk as needed
"Other administrative tasks and duties as assigned

Qualifications:

"2 - 3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.
"High School Diploma required
"Associate degree or equivalent preferred

Skills and knowledge:
"Strong written and verbal communication skills
"Exceptional organizational skills and attention to detail
"Excellent interpersonal skills with a strong customer-focused mindset
"Ability to work independently with appropriate guidance, using good judgment and a proactive approach to addressing day-to-day issues
"Experience supporting office operations and assisting with the coordination of daily administrative activities
"Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams