Administrative Assistant

Administrative Assistant – Tax Department Support

Location: Beachwood, OH
Schedule: Full-Time | Monday-Friday | Occasional Overtime

Are you a proactive professional who enjoys staying organized, solving problems, and helping a team succeed? We are seeking an Administrative Assistant to support our Tax Department and play an important role in the day-to-day operations of a well-established professional services firm.

This is more than a traditional administrative position. We are looking for someone who takes initiative, anticipates needs, manages multiple priorities, and thrives in a fast-paced office environment. The ideal candidate is a self-starter who enjoys finding solutions, improving processes, and contributing to the success of the entire team.

• Prepare, proofread, and format professional documents, reports, presentations, and correspondence
• Coordinate meetings, calendars, conference calls, and travel arrangements
• Manage incoming calls, emails, mail, and client communications
• Maintain electronic and physical files with a high degree of accuracy and confidentiality
• Assist with client onboarding and document management systems
• Support special projects and department initiatives
• Collaborate with administrative staff to ensure smooth office operations
• Provide backup support to reception and other administrative team members as needed
• Help identify opportunities to improve processes and increase efficiency

• Minimum of 2 years of administrative experience in a professional office environment
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to prioritize multiple projects and meet deadlines
• High level of professionalism, discretion, and attention to detail
• Strong problem-solving skills and ability to work independently
• A team-oriented mindset with a willingness to jump in and help where needed
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat

• Experience in a professional services environment
• Accounting, bookkeeping, tax, or financial services experience is a plus, but not required
• Associate’s or Bachelor’s degree preferred

• Competitive compensation
• Comprehensive benefits package including medical, dental, paid time off, and 401(k)
• Stable, professional work environment
• Opportunities for growth and professional development
• Collaborative and supportive team culture

If you are an organized, resourceful professional who enjoys taking ownership of your work, solving problems, and making a positive impact every day, we’d love to hear from you.

Apply today and become an important part of a team that values initiative, professionalism, and excellence.

Job Number: 5025