Administrative Assistant - Tax

Ciuni & Panichi, Inc. offers a full range of accounting, tax, and business advisory services. For more than five decades, our professional team has shared their expertise and experience with clients in a wide range of industries, small and large, located throughout Northeast Ohio. We look out for their best interests, anticipate their needs, and deliver true value to their business.

Ciuni & Panichi is looking for an enthusiastic Administrative Assistant primarily to support our Tax department. This person would also be a member of the cross functional administrative team responsible for supporting Firm Operations to achieve business goals. Our ideal candidate will be detail-orientated, have good time management skills, is a team player, and works well under pressure in an office setting.

• Fulfills requests for word processing, proofreading, presentations and/or other document creation or review.
• Add clients into Firm Portal/Firmflow/GoFile Room.
• Schedules and arranges meetings and conferences (in-person or virtual). Makes travel and other reservations and arrangements for staff and management as needed.
• Takes client phone calls when staff members are unavailable, and routes messages as necessary.
• Receives, reads, and routes incoming mail to management. Prepares and mails routine correspondence. Scans files to and communicates with remote staff.
• Maintains files of correspondence and other records.
• Functions as a backup for other administrative staff; provides relief for the receptionist per schedule or by request.
• Works with other admin staff to maintain break and copy rooms (routine cleaning, supply restocking etc.)
• Arranges for memorial contributions as requested.
• Performs other related duties and tasks as may be assigned.

• Two year’s administrative job experience (REQUIRED) - preferred in the professional services industry.
• Candidates should possess a high school diploma, Associate or Bachelor's degree, or equivalent work experience in related field.
• Candidates should possess expert knowledge of modern office methods and procedures, filing, telephone techniques, and use of office equipment, as well as business English usage, spelling, grammar, and punctuation.
• Candidates should have an ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
• Candidates should be proficient in Adobe Acrobat and Microsoft Office, including Word, Excel, PowerPoint.
• Candidates should demonstrate attention to detail, strong verbal/interpersonal/organizational skills, and the ability to prioritize tasks in a deadline-driven environment.
• Candidates are expected to execute assignments of a highly confidential nature which requires the ability to keep matters confidential.
• Candidates must demonstrate the ability to follow instructions, and read, write and communicate clearly in English.
• Prior accounting duties a plus but not required

This is a full-time position with competitive pay. We offer opportunities for professional growth and development within our organization.

Ciuni & Panichi, Inc. is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable laws, including race, color, religion, national origin, ancestry, age, gender, marital status, military status, sexual orientation, disability, or medical condition.