Administrative Assistant - Culinary Dept
Job in
Beachwood, Cuyahoga County, Ohio, 44122, USA
Listing for:
Hyde Park Restaurant Group
Full Time
position
Listed on 2026-03-01
Job specializations:
-
Business
Office Administrator/ Coordinator, Business Administration
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly
USD
60000.00
YEAR
Job Description & How to Apply Below
Position: Administrative Assistant - Culinary Dept.
Requirements
Results oriented—relies on experience and judgment to plan and accomplish goals in a timely fashion.Minimum 2 years experience in an administrative role.Good analytical business sense with strong organizational skills.Must have the ability to work cohesively with co-workers as part of a team and assist with creating a team atmosphere as a liaison between the stores and corporate office, with a high level of energy and motivation.Must have a complete and comprehensive knowledge of products in relation to the standards set forth by HPG.Must be able to travel to new projects and stay for periods of time (1 week).Knowledge of food industry concepts, restaurant equipment, supplies, and operational needs.Better than average computer skills—knowledge of Microsoft Office applications, spreadsheet programs, and internet, PowerPoint.Solid mathematical skills, knowledge of measurements.Work a flexible work week based on business needs (some weekends required).Experience with online purchasing.Prior experience in the hospitality field.Skills
Ability to understand company needs and think proactively at all times.Ability to follow direction thoroughly as well as delegate.Ability to multi‑task, prioritize and work in a fast‑paced environment.Strong negotiation, communication, and decision‑making skills.Analyze technical data in supply proposals.Ability to adapt to a fast‑paced changing environment.Computer skills:
Word, Excel, Email, Adobe, Photoshop and online research.Adhering to standards of personal cleanliness and professional appearance at all times.Displaying courteous disposition to guests, co‑workers, and purveyors, exemplifying hospitality standards, handling requests and complaints with guest satisfaction as priority.Primary Job Function
Oversee and approve invoices, verifying correct approval process and contracted pricing as directed.Maintain positive relationships with vendors.Manage delivery schedules at locations to ensure adherence to guidelines established as directed.Coordinate and delegate storage and delivery areas, ensuring security of such at the corporate office (US Foods).Manage Purchase Order System as well as approval for items purchased by Corporate Chef.Maintain/record all over purchases/mispurchases for review in the over‑expenditure report from beverage and culinary departments, Director of Operations.Advise all managers/chefs of changes in contract pricing bids or vendors as directed.Monitor orders to ensure receipt in a timely fashion and in accordance to company specifications.Consult with restaurant managers on orders, violations and discrepancies.Maintain and revise/update the contract database, ensuring new information and contacts are kept current.Maintain neat and organized contract files, ensuring copies are signed by the vendor and a Hyde Park representative and placed in the drawer.Research online items as requested to find the most economical prices.Create new opening binders with vendor information, specs, and warranty sheets.Create labels for all new equipment and send to the store to ensure placed on equipment for warranty and repair purposes.Write memos and correspondence as needed by the Corporate Chef.Assist with answering the telephone at the corporate office and directing calls in a professional manner, assisting guests with needs, directing calls, taking messages.Execute company public relations policies in department and such relations to buyers, sellers, and the public.Stay on top of office schedule and direct guests and managers as to whereabouts.Assist with safety program, educational materials, tracking as directed by the Operations team.Obtain pricing and quotes via online or through vendors as directed by Operations Managers.Delivery of materials, menus, collateral to located stores as directed (mileage reimbursed).Assist with creation, revisions of materials for new concepts, openings.Request and receive information from stores such as menu items sold, dates, and reports as directed.Creation of inventory schedule/accolades on a monthly basis.Retrieval of competitors menus quarterly.Review of credits by location via back‑up data for…
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