Sales & Booking Coordinator - Sailing
Job in
724 Wolcott Ave, Beacon, Dutchess County, New York, 12508, USA
Listed on 2026-02-27
Listing for:
Hudson River Sloop Clearwater
Full Time
position
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Listed on 2026-02-27
Job specializations:
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Non-Profit & Social Impact
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Customer Service/HelpDesk
Job Description & How to Apply Below
Responsibilities
Sales and Outreach
● Promote and sell onboard education sails and charters, proactively identifying and pursuing new prospects
● Seek creative ways to maximize sloop programming and occupancy
● Maintain and expand relationships with returning schools, teachers, and group leaders to ensure consistent annual bookings
● Be responsive to charter requests and encourage repeat charter experiences
● Represent Clearwater at outreach events, tabling opportunities, and regional gatherings to generate interest in sailing programs
Passenger Group Coordination
● Manage incoming program inquiries and collect required booking information using FareHarbor
● Prepare and process payments, contracts, invoices, waivers, and related documents
● Maintain clear and professional communication with all program participants before, during, and after sail bookings
● Ensure excellent customer service through timely and responsive communication via email and phone
● Support dockside, winter, and onshore events
Vessel and Operational Logistics
● Collaborate with sloop Captains and Education Director to develop a feasible, mission-driven sail schedule
● Initiate and maintain relationships with dockmasters, marinas, and municipal contacts along the Hudson River
● Obtain permits, certificates of insurance, and any required authorizations for dock usage
● Track and anticipate logistical needs related to tides, weather, dock access, and vessel movements.
Marketing and Reporting
● Maintain the public sail calendar and coordinate with the Communications Director to update website and promotional content
● Compile sail income and participation data for internal reporting and grant purposes
● Track inquiries and sales performance over time and identify trends or gaps
● Support the development of print and digital outreach materials related to sailing programs.
Position Requirements
College,
3+ Years
work experience Desirable Experience and Qualifications
● Strong interpersonal skills and friendly, persuasive communication style
● Proven track record in sales, booking, or customer service
● Highly organized and detail-oriented; able to manage many moving pieces at once
● Proficient with digital tools and skilled in tracking data with software reporting and spreadsheets; experience with FareHarbor or other booking software
● Ability to work independently and as part of a cross-functional team
● Valid driver's license required
● Experience with nonprofits, environmental education, or sailing is a strong plus
Clearwater acknowledges that the construct of race disproportionally affects Black, Indigenous, and People of Color. Clearwater respects LGBTQIA+ people; we use language and actions that are respectful of all gender identities and sexual orientations. Clearwater celebrates and welcomes members of any race, color, religion, national origin, sex, sexual orientation or identity, physical or mental ability or age to apply.
● Strong interpersonal skills and friendly, persuasive communication style
● Proven track record in sales, booking, or customer service
● Highly organized and detail-oriented; able to manage many moving pieces at once
● Proficient with digital tools and skilled in tracking data with software reporting and spreadsheets; experience with FareHarbor or other booking software
● Ability to work independently and as part of a cross-functional team
● Valid driver's license required
● Experience with nonprofits, environmental education, or sailing is a strong plus
Clearwater acknowledges that the construct of race disproportionally affects Black, Indigenous, and People of Color. Clearwater respects LGBTQIA+ people; we use language and actions that are respectful of all gender identities and sexual orientations. Clearwater celebrates and welcomes members of any race, color, religion, national origin, sex, sexual orientation or identity, physical or mental ability or age to apply.
Additional Information / Benefits
The salary for this full time position is $45,000 and includes the following benefits: 3 weeks vacation, 9 sick days, 4 personal days, 11 paid holidays, employer matched 401k after three months, employer funded life insurance, partially funded health insurance. This is a hybrid in-person/remote position. This position is required to be in the office on Tuesdays at a minimum. Clearwater’s main office is located at 724 Wolcott Avenue, Beacon, NY 12508.
Contact Information
Contact Name: Hudson River Sloop Clearwater
Contact Phone: 8452658080
Preferred method of contact: Email with CV via Application Box below.
Please mention in your application that you found this listing on Learn4Good.com.
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