Reconstruction Project Coordinator - Construction Operations

Benefits:

• Profit sharing
• Training & development
• 401(k)
• 401(k) matching
• Competitive salary

Help Keep Reconstruction Projects Organized, Accountable, and Moving Forward.

SERVPRO of Bear, New Castle, and Upper Darby is seeking an experienced, highly organized Reconstruction Project Coordinator to join our Reconstruction Department.

This is much more than a traditional administrative position.

You'll work closely with our Reconstruction Project Managers, customers, subcontractors, vendors, suppliers, and office team to help manage projects from authorization through completion and final billing.

From coordinating schedules and ordering materials to sourcing subcontractors, maintaining job files, tracking budgets, supporting estimating and billing, and keeping outstanding action items moving—you'll play an important role in keeping our reconstruction projects organized, efficient, and on schedule.

Previous construction, restoration, property management, contracting, or service-industry experience is highly preferred, and compensation will be based in part on relevant experience, knowledge, and capabilities.

The Reconstruction Project Coordinator owns much of the administrative and operational coordination behind our reconstruction projects
.

Working in partnership with our Project Managers and field teams, this person is responsible for helping ensure schedules, materials, subcontractors, documentation, budgets, billing requirements, customer communication, and outstanding action items are actively managed and moving forward.

This is not a passive administrative role.

We're looking for someone who identifies what needs to happen next, follows up without being reminded, solves problems, and helps hold projects and the people involved accountable to commitments and deadlines.

Keep projects organized. Keep schedules moving. Keep information accurate. Keep customers informed. And help our Project Managers successfully move jobs from authorization through completion and payment.

This position requires someone who can see the bigger picture while still managing the details.

• Help coordinate reconstruction projects from authorization through final completion and billing.
• Create, organize, maintain, and audit project files.
• Ensure contracts, authorizations, estimates, selections, change orders, photos, invoices, subcontractor documentation, and other required records are properly maintained.
• Track outstanding project requirements and follow up until they are completed.
• Maintain accurate and current project information within company systems.
• Identify missing information or incomplete requirements before they create project delays.
• Assist Project Managers with administrative and operational responsibilities throughout the life of each project.
• Help move projects forward rather than simply documenting what has already occurred.

• Maintain and actively assist with reconstruction project schedules.
• Coordinate schedules between Project Managers, customers, subcontractors, vendors, suppliers, and internal team members.
• Track upcoming project milestones, deadlines, and commitments.
• Identify potential delays and communicate them before they become larger problems.
• Follow up on commitments, materials, selections, subcontractors, customer decisions, and other items that could prevent projects from moving forward.
• Help maintain accountability systems so outstanding tasks do not get lost or forgotten.
• Follow through with responsible parties until required action items are completed.
• Communicate scheduling changes quickly and professionally.
• Help ensure our team delivers on the commitments we make to customers.

• Source materials, vendors, suppliers, and subcontractors as needed.
• Request and compare pricing, availability, and lead times.
• Order approved materials and track orders through delivery.
• Confirm required materials are available before scheduled work begins.
• Coordinate subcontractor scheduling with Project Managers.
• Track subcontractor commitments, schedules, time, labor, documentation, invoices, and project status.
• Follow up when subcontractors or vendors are not meeting agreed-upon schedules or requirements.
• Help ensure subcontractors and vendors provide required documentation before payment.
• Maintain organized vendor, supplier, and subcontractor information.
• Assist in developing and maintaining strong relationships with reliable trade partners and suppliers.

• Assist Project Managers with project budgets and cost tracking.
• Help monitor labor, materials, subcontractor costs, and other project expenses.
• Assist with estimating and estimate documentation.
• Help identify changes in scope that may require additional documentation, estimates, or change orders.
• Track approved and pending change orders.
• Review project files for…