Office Manager

Overview

Creative Learning Center (CLC) is hiring a full time office clerk who is warm and friendly with strong customer-service skills, computer skills, can multi-task, works well under pressure, and able to support the needs of CLC as a whole. The office clerk will establish positive and effective family relations through interactive communication and perform administrative tasks, such as maintaining compliance with minimum standards with State Licensing, filing, and ensuring that CLC is tidy and clean at all times.

• Welcome existing and prospective parents, direct visitors, and work with parents.
• Collect, count, and disburse money; perform basic bookkeeping.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
• Answer telephones, direct calls, and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Complete and mail bills, contracts, policies, invoices, or checks.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Compute, record, and proofread data and other information, such as records or reports.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Review files, records, and other documents to obtain information to respond to requests.
• Deliver messages and run errands.
• Inventory and order materials, supplies, and services.
• Complete work schedules, manage calendars, and arrange appointments.
• Process and prepare documents, such as business or government forms and expense reports.
• Monitor and direct the work of lower-level clerks.
• Type, format, proofread, and edit correspondence and other documents, from notes or using computers or typewriters.
• Count, weigh, measure, or organize materials.
• Train other staff members to perform work activities, such as using computer applications.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes.
• Make travel arrangements for office personnel.
• Willing to substitute in class as a Caregiver/Teacher.

• Confer with coworkers to coordinate work activities.
• Respond to customer problems or complaints.
• Answer telephones to direct calls or provide information.
• Compile data or documentation.
• File documents or records.
• Send information, materials or documentation.
• Operate office equipment.
• Check data for recording errors.
• Proofread documents, records, or other files to ensure accuracy.
• Maintain inventory records.
• Sort mail and distribute incoming mail.
• Search files, databases or reference materials to obtain needed information.
• Provide information to coworkers.
• Monitor inventories of products or materials.
• Schedule appointments.
• Prepare employee work schedules.
• Prepare documentation for contracts, transactions, or regulatory compliance.
• Supervise clerical or administrative personnel.
• Provide training.
• Record information from meetings or other formal proceedings.
• Maintain office equipment in proper operating condition.

• High School Diploma or Equivalent
• Pass a background check/fingerprints
• State Driver's License or Identification Card
• Social Security Card
• 18 years of age or older
• Experience in Microsoft Excel/Outlook/PowerPoint/Publisher/Office/Word
• Experience using a Copy Machine/Scan/Fax
• Experience using desktop computers
• Experience using a multi-line telephone system
• Experience using Facebook and other social media outlets

Creative Learning Center is a childcare center located in Beaumont, Texas that provides care for children 6 weeks to 13 years old. Our hours of operation are Monday through Friday from 6:30 a.m. to 6:00 p.m.