Administrative Assistant
Job in
Beaumont, Jefferson County, Texas, 77703, USA
Listed on 2026-06-02
Listing for:
Diocese of Beaumont
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Catholic Charities of Southeast Texas is seeking a qualified Administrative Assistant to support the President/CEO and Administrative Team. This full-time, office-based position also assists with financial, human resources, and program operations.
This role is key to maintaining a professional, welcoming environment and supporting the mission of Catholic Charities through strong organization, communication, and service.
Requirements
- Manage executive communications, including calls, emails, and correspondence
- Maintain CEO calendar, schedule meetings, and coordinate conferences/teleconferences
- Manage agency-wide calendar and staff communications
- Coordinate travel arrangements and itineraries for the CEO
- Maintain organized electronic and paper filing systems
- Assist with reports, budgets, grant applications, and policy development
- Edit documents for accuracy and adherence to agency standards
- Support all agency programs and collaborate with staff
- Coordinate meetings (staff, board, committees), including setup and refreshments
- Record and distribute meeting minutes
- Track office supply inventory and prepare requisitions within budget
- Verify employee time and leave on bi-weekly timesheets
- Prepare accounts payable vouchers
- Maintain personnel and financial records
- Prepare donor acknowledgements and assist with reports/newsletters
- Provide front desk coverage during lunch hour
- Follow diocesan, accounting, and internal procedures
- Assist with events, outreach, trainings, and fundraising activities
- Associate's degree or clerical/administrative certification required
- Bachelor's degree preferred
- At least 1 year of administrative experience preferred
- Strong Microsoft Office skills
- Excellent written and verbal communication
- Strong organizational and multitasking skills
- Ability to maintain confidentiality and meet deadlines
- Bilingual (English/Spanish) preferred
- Uphold Catholic Social Teaching and the mission of the agency
- Follow Catholic Charities USA Code of Ethics and agency policies
- Maintain confidentiality of sensitive and personal information (HIPAA compliant)
- Demonstrate professionalism, integrity, and respect for all individuals
- Requires ability to hear and to speak clearly using appropriate grammar and tone.
- Requires working on a computer and on the telephone for the majority of each workday.
- Requires analytical, conceptual, problem
-solving and decision-making skills; and ability to manage multiple tasks simultaneously and within the confines of deadlines. - May need to regularly stand and walk.
- May need to climb stairs with varied frequency.
- May need to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
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