Receptionist and NextGen Ministry Assistant

Principal Function

The Beaumont Campus Receptionist & Next Gen Ministry Assistant provides front office engagement with church members and guests calling the office or arriving on campus and serves to provide administrative support to the Next Gen ministry staff leadership (preschool, children, students, young adults) and supports the mission, values, and doctrinal beliefs of Calvary Baptist Church.

• Answer phones, check voicemail, and direct calls to the appropriate team member. Set phones to appropriate day/night schedule.
• Open and secure main church office doors during office hours.
• Receive and sign for packages and mail, distributing to the appropriate team member.
• Order office and ministry supplies and process purchase orders for Next Gen staff.
• Schedule meetings, events, and activities into the church calendar software and ensure required spaces and resources are reserved and available.
• Guide new volunteers with minors through the Child Protective Training (CPT) process and verify Next Gen volunteers comply with CPT requirements, sending any paperwork or online training links for completion or re-certification.
• Communicate and coordinate with staff, lay leadership, and members through email, phone, and Teams.
• Design and prepare media and print graphics and promotional materials as needed for Next Gen Ministries.
• Assist ministry staff in the planning, execution, and evaluation of activities and events such as camps, mission trips, retreats, and weekly gatherings that includes handling contracts, submitting payments, setting up and managing registrations, gathering supplies, reserving travel and lodging, and effectively communicating details to the church.
• Delegate tasks to directors and volunteers when appropriate and necessary.
• Share information with the church staff for awareness and coordination.
• Receive and process benevolence requests according to policy and maintain vendor accounts for payments and vouchers.
• Adhere to the Personnel Policies and all Procedural Policies of Calvary Baptist Church.
• Provide backup for Education Ministry Assistant as needed due to events, vacations, sickness, etc.
• Utilize Planning Center, Teams, Clearstream, Shelby Accounting to advance ministry goals and maintain database records.
• Workdays are scheduled Monday through Thursday from 8:30AM – 5:00 PM and Friday from 8:30AM – 4:00 PM with Saturdays and Sundays off. Occasionally, ministry needs may require adjusting hours to allow for working on the evenings or weekends.
• Maintain open communication with Next Gen Ministry Directors to plan and collaborate on the logistics of events or programs.
• Manage, write and edit, email communication to families about events, registrations, announcements or other pertinent information via email and text message.
• Execute general administrative tasks as directed by ministry leaders.
• Complete monthly purchase orders for all Next Gen Ministry purchases.

• Confess Jesus Christ as Lord and Savior.
• Professed faith in Jesus publicly through baptism by immersion.
• Demonstrates a healthy and vibrant life of discipleship.
• Affirm the Baptist Faith and Message 2000.
• Support the mission, values, and doctrinal beliefs of Calvary Baptist Church.

• High School diploma or equivalent
• Administrative Skills
  • Time management and ability to meet deadlines
  • Verbal and written communication skills
  • Strong organizational skills and ability to multitask
  • Problem-solving and decision making
  • Proactivity, self-direction, and self-motivation
  • Maintaining and keeping accurate records
  • Performing minor accounting duties
  • Planning and organizing meetings, including scheduling of events, sending reminders, and organizing catering when necessary
  • Coordinate personal, confidential activities and appointments with the utmost discretion and confidentiality
• Technical Skills
  • Knowledge of electronic communications and coordination to send messages via email and social messaging
  • Ability to type with speed and accuracy
  • Knowledge of Microsoft Office Word, Excel, PowerPoint and Publisher
  • Knowledge of database and adept at data entry
  • Skill with technology and ability to create spreadsheets, format presentations, create booklets, brochures, posters, and other publications
• Interpersonal Skills
  • Clear communication skills
  • Collaborating and working well with others
  • Diplomacy and respect for others
  • Strong work ethic, trustworthy, dependable, and responsible
  • Interact well with guests, callers, vendors, delivery personnel, and staff
  • As this position serves multiple staff (Preschool, Children, Students, Young Adults), ability to prioritize and adapt to different work and communication styles is a must
  • Able to maintain confidentiality and exhibit empathy with people who are reaching out to the church with sensitive needs.

• Bachelor’s degree
• Five or more years in a ministry/administrative assistant position