Administrative Assistant II

Job Title

Job Overview:
Pay Range: $19.90hr - $22.12hr

Requirement/Must Have:

• High school diploma or GED;
  Associate degree preferred.
• 2–4+ years of administrative experience.
• Strong organizational and communication skills.

Responsibilities:

• File daily purchase order to SharePoint site.
• Upload shipping paper to SharePoint site.
• Organize shipping papers for the drivers.
• Manage records for Field Storekeepers including inspections, cycle counts, backhaul paperwork, and environmental inspections.
• Help execute events including snacks, games, sign-in sheets, meals, and decorations.
• Confirm picks on Command.
• Move material in Command.
• Prepare monthly safety meeting reports and meals.
• Record minutes and take notes in meetings.
• Perform data input into Excel.
• Order and keep office supplies stocked.
• Place facility and unit work orders.
• File facility and unit inspections for warehouse and storerooms.
• File cycle counts for warehouse and storerooms.
• Order meals, snacks, and drinks during storms.
• Assist in Maximo.
• Manage calendars, meetings, and travel arrangements.
• Prepare reports, presentations, and correspondence.
• Maintain filing systems and office records.
• Coordinate office activities and support team operations.
• Respond to internal and external inquiries.
• Assist with expense reports and basic budgeting tasks.

Skills:

• SharePoint.
• Command.
• Excel.
• Maximo.
• Administrative Support.
• Clerical Support.
• Records Management.
• Data Entry.
• Calendar Management.

Qualification And

Education:

• High school diploma or GED;
  Associate degree preferred.
• 2–4+ years of administrative experience.
• Strong organizational and communication skills.