Inventory and Invoice Specialist

Inventory And Invoice Specialist

Cat5 Resources is a certified Woman-Owned Business providing technical and operational services to critical infrastructure across the Southern US, Puerto Rico, and the US Virgin Islands. Since 2013, we've supported telecommunications, utilities, and essential industries with services including Disaster Recovery, Operations and Maintenance, Electrical, Civil and Construction, and Transportation and Logistics. In 2016, we expanded into Puerto Rico with Cat5 Caribbean, and in 2024, we launched Cat5 Power Solutions to deliver portable power sales and rentals across the region.

We are committed to powering and protecting the infrastructure that keeps businesses and communities running—whether during daily operations or times of disaster.

We are seeking a detail-oriented and organized Inventory and Invoice Specialist to support our telecom operations. This role primarily focuses on invoice approval and inventory control for parts and related supplies that keep telecom cell sites and network facilities powered during outages. The position also provides third-level warehouse support and fourth-level support using our company-owned CORE system for quoting and ordering parts.

Forklift operation is a valuable bonus skill. The CORE system will be fully taught through department training. This position plays a vital role in keeping telecom networks reliable by ensuring parts are accurately inventoried, properly invoiced, and efficiently quoted and ordered.

• Invoice Approval & Processing (Primary)
• Review, verify, and approve vendor invoices for parts, engines, alternators, fuel systems, controllers, filters, batteries, transfer switches, and related telecom backup power components.
• Match invoices against purchase orders maintained in our CORE system, receiving records, and delivery confirmations.
• Investigate and resolve pricing, quantity, or specification discrepancies with suppliers and internal teams.
• Process invoices efficiently to support strong vendor relationships and operational continuity.

Inventory Control (Primary)

- Manage accurate tracking, cycle counts, and reconciliation parts inventory (starters, fuel pumps, voltage regulators, exhaust components, oil/lubricants, belts, hoses, etc.).

- Monitor stock levels of critical spares to prevent downtime at telecom tower sites.

- Perform regular audits and maintain real-time records in the inventory management system.

- Identify reorder points and coordinate with procurement for timely replenishment of generator-specific supplies.

- Generate inventory reports focused on high-usage and slow-moving parts.

Warehouse Support (Third-Level)

- Provide hands-on assistance in the warehouse as needed, including receiving, storing, picking, packing, and staging parts for field technicians.

- Help organize and maintain the parts warehouse for efficient access and safety.

- Support loading/unloading of components and shipments.

CORE System Support (Fourth-Level)

- Deliver fourth-level support using the company-owned CORE software for quoting and ordering parts for customers and technicians in a timely manner.

- Process work orders, generate quotes, and execute purchases efficiently through CORE.

- CORE system training will be provided by the department

Additional Duties

- Safely operate a forklift to move pallets, generators, engines, and heavy materials (bonus skill).

- Collaborate with field teams and technicians to resolve parts availability, quoting, or invoice-related issues.

- Adhere to all safety protocols, including proper handling of generator-related materials.

- Contribute to continuous improvement of inventory accuracy and warehouse efficiency.

• Must be 25 years of age or older (for company vehicle insurance requirements).
• Clean driving record (Motor Vehicle Report required).
• Experience 2+ years in inventory management, invoice processing, warehouse operations, or parts quoting/ordering, ideally in generators, heavy equipment, or telecom.
• Education High school diploma or equivalent required; technical or supply chain education preferred.
• Proficient with ERP/inventory software and Microsoft Excel.
• Strong…