Registrar, Education ​/ Teaching, Education Administration

Essential Functions

The Registrar is an essential link between the academic programs and policies, students, faculty, conveying information to guardians, other schools, employers and government agencies. The Registrar also leads and assists in planning events.

The primary responsibilities of this role are:
1) Administer Blackbaud Education Management system SIS and LMS to create the new academic school year, grade books, daily schedule, courses, transcripts, report cards, student schedules and attendance.
2) Communicate with and integrate new students and parents into Wayland’s academic programs along with answering questions that new families have about Wayland and assist them with setting up their MyWayland accounts.
3) Answer faculty questions regarding Blackbaud/MyWayland.
4) Lead the organization on Commencement/Honors Convocation and assist with Family Weekends.
5) Use School Admin software to manage new student files.

• Manage details for courses each semester and setup in MyWayland and Update the Curriculum Guide in MS Word that is posted to the website.
• Manage the scheduling of students including balancing classes for size and gender, teachers’ preferences, classroom availability, class sizes and teaching loads. Flag for ACADEMIC DEAN any areas of concern.
• Build the Daily Schedule in MyWayland that is followed by teachers, students, staff and parents/guardians. Participate in the accuracy of the printed student planners.
• Manage and communicate MyWayland log-in details with new students and families, steps for requesting courses and answer questions/concerns about which courses they are qualified/expected to take.
• Manage student records for accuracy including personal information, health information, attendance, and transcripts.
• Manage grade and transcript processing, coordinate academic information for graduation clearance, and compile statistical information and prepare reports.
• Coordinate with other Department Chairs, faculty, and College Counseling in determining proper upper-level courses for students.
• Regulate the calculations to update transcript GPAs on transcripts and create Honor Roll lists and Senior awards.
• Create schedule for and oversee AP testing. Organize materials, work closely with proctors to ensure proper procedures are adhered to verify room setups and mail materials as instructed by the College Board.
• Regulate apostille requests and process through the Secretary of State’s office.
• Manage summer school schedules and grades.
• Maintain current and archival student and curricular records in compliance with FERPA.
• Coordinate purchasing for faculty and the academic office.
• Lead the organization of Commencement & Honors Convocation working with seniors, parents, Jostens for faculty, administrators, guest speaker, Board Chair and seniors’ gowns and diplomas, Cum Laude tassels, award vendors, florist, food service and facilities and other participants.
• Facilitate Fall Family and Spring Family weekends i.e. registration, parent-teacher conferences, classroom visits.
• In charge of display flags in Swan library to represent countries at the Academy.
• Master use standard office equipment and computer applications Microsoft Office, Blackbaud’s Education Management System, Blackbaud’s Education Edge, Orah and School Admin and train employees as needed.
• Maintain highly confidential information.
• Manage the records retention for the Academic office.
• Oversee MyWayland sign in messages for students, parents/guardians, and employees.
• Provide confidential, consistent, and professional administrative support to the ACADEMIC DEAN.
• Regularly update the school calendar for academic office and other areas.
• Assist with training new employees.
• Monitor teacher and student absence/tardiness and communicate with HR and Dean of Students.
• Handle postage and shipping for academic letters and packages.
• Order materials, primarily from Amazon and Walmart, for the Academic Office and academic departments.

Wayland Academy expects all staff to be fully engaged in the school’s mission. To that end, the Employee is expected to be a positive role model for students.

• Welcoming demeanor to work with domestic and international high school…