Admission Coordinator

Wayland Academy is a great place to work.

We invite you to explore opportunities to join the Wayland Academy community below. Wayland is known for being one of the top independent schools in the midwest and the number one boarding school in the state of Wisconsin. Located in Beaver Dam, WI—the heart of the Midwest—our community is dedicated to meeting the challenge of providing a good working environment for our most valued asset, our employees.

Just as we prepare our students for the rigors of higher education and the life that follows, so too does the Academy encourage our employees to grow personally and professionally within our friendly campus community.

Wayland Academy believes in equal employment opportunity for all employees and applicants for employment.

Wayland Academy is an independent, coed college preparatory school for boarding and day students, founded in 1855. The school’s rich, rigorous academic program is anchored by Wayland faculty who are knowledgeable in the subjects they teach, deeply caring when it comes to their students. The diverse and welcoming school community brings together students from across the United States and more than 20 other countries in an intimate learning environment.

With a diverse student body, the educational experience and community at Wayland is the perfect learning environment for the 21 st century. The school motto, "Knowledge and Character," guides Wayland Academy faculty and staff in preparing students for successful futures. The admissions and marketing departments are essential to this mission.

The Admission and Advancement Coordinator provides operational, administrative, event, and hospitality support for Wayland Academy's Enrollment and Advancement teams. Reporting to the Dean of Enrollment and Advancement, this cross-functional role supports the daily workflow, system management, event coordination, and constituent engagement efforts that strengthen enrollment, philanthropy, alumni relations, and institutional hospitality.

The Coordinator serves as an important connector between admission, advancement, communications, and business office functions while helping ensure a highly organized, welcoming, and relationship-centered experience for prospective families, current families, alumni, donors, and community partners. As a primary point of contact within the Administration Building, the Coordinator helps create an atmosphere of warmth, professionalism, and responsiveness that reflects the Academy's commitment to belonging and exceptional service.

This role requires strong organizational skills, attention to detail, excellent interpersonal and communication abilities, customer service instincts, event coordination experience, and comfort managing multiple priorities in a fast-paced school environment. The ideal candidate is highly organized, enjoys working with people, and takes pride in making others feel welcomed, supported, and connected to the Wayland community.

• Support the daily operations of the Admission Office and enrollment workflow
• Serves as a gracious and professional host for guests visiting the Administration Building and campus.
• Creates positive first impressions through responsive communication, relationship-building, and attention to constituent needs.
• Manage and maintain prospective student and family records within Finalsite Enrollment and related systems
• Process inquiries, applications, enrollment agreements, re-enrollment records, and supporting enrollment documentation
• Track applicants throughout the enrollment funnel and assist with maintaining accurate enrollment data and reporting
• Coordinate campus visits, student shadow days, interviews, and individualized family visit schedules
• Manage admission office communication channels including phone lines, email inboxes, and inquiry follow-up
• Assist with enrollment communications, mailings, and document collection
• Coordinate logistics related to enrollment deposits, contracts, and enrollment tracking
• Support admissions travel preparation, recruitment materials, and off-campus event logistics

• Support the director of development with coordinating the…