Divisional Office Manager

SAFY is seeking a full time Divisional Office Manager for our Dayton
division in Ohio
. As a Divisional Office Manager you will be responsible for the administrative function for a divisional office.

At SAFY, our mission is Preserving Families & Securing Futures. For 40 years, our work has rested on a single, radical idea - children belong in families. We believe that every child and family deserve the opportunity to reach their full potential. We are a team of 500 employees across seven states providing services such as Family Preservation & Reunification, Behavioral Health, Therapeutic Foster Care, Adoption Services and Older Youth Services so the families and children we serve can build resilience and thrive.

• Unlock entrance doors and remove phone from night ring to open office.
• At the end of the day, lock entrance to close the office.
• Greet visitors and answer calls on multi line phone system.
• Responsible for processing incoming and outgoing divisional mail.
• Where applicable, assist scheduling for mental health clients.
• Provide support as needed to licensing unit.
• Triage with appropriate staff in crisis situations.
• Assist with creating, planning, and executing divisional events and programs, including trainings.
• Serve as a liaison between the divisional office and the Service Center.

• Maintain accurate census count daily in accordance with agency procedure.
• Track and maintain date sensitive documents such as: training activities, open bed list, referral lists, staff roster, etc.

• Oversee and/or implement the creation and maintenance of files from opening to closure (including but not limited to foster care youth, foster parent and outpatient files). Purge records as required by agency policy.
• Process background checks (i.e. foster parents, respite providers, employees, volunteers, interns).
• Develop and implement plan for scanning all appropriate records.
• Update and maintain all manuals, meeting minutes, state rules documents, etc. Distribute to staff or appropriate parties as required.
• Create and maintain tracking system for all agency equipment, lease agreements, and equipment/building inspections.
• Assist in preparation for audits, such as maintain files, review of documents, etc.
• Oversee office janitorial services and ensure the office is clean at all times.
• Order and maintain supply inventory.
• Maintain petty cash.

• Establish and maintain a positive working relationship with all levels of SAFY staff by participating in joint meetings, and problem identification and resolution.
• Establish and maintain a supportive and positive working relationship with youth, foster parents, referring agencies, and other SAFY stake holders.
• Attend relevant in-house and external seminars, trainings, conferences and workshops to develop and enhance knowledge in the designated area as well as achieve relevant education hours per year to enhance professional and job related skills.
• Attends required meetings within division, region, and central office (team and/or community partners).
• Participate in assigned committees and chairs if so appointed. If appointed, maintains liaisons with state and national organizations.
• Meets regularly with supervisor to discuss issues and performance.
• Submit monthly/quarterly reports to immediate supervisor.
• Sensitive and responsive to the cultural differences of staff, SAFY youth, foster parents, referral sources and the public.
• Other duties as assigned by supervisor.

We are looking for people from diverse backgrounds and experiences who are inspired by our noble mission to make a difference in the lives of the children and families in our care. You'll be right at home if you are willing to learn from successes as well as setbacks, persevere in challenges and adversity, cultivate collaborative relationships, understand and leverage diversity, advocate for equity, aspire to work inclusively, and partner to drive your work and that of your team to the next level.

• High School diploma or equivalent. Associate’s degree in appropriate course of study preferred
• One year of relevant experience

• Targeted…