Proposal Manager

Description

Etegent Technologies is a defense-focused technology company with offices in Beavercreek and Blue Ash, OH. We are a multi-disciplinary team of engineers, scientists, and management professionals dedicated to developing and commercializing AI/ML/Software solutions that address our customers’ most significant challenges and opportunities.

Most important to us are our culture and values. Etegent’s culture embodies respect, authenticity, collaboration, flexibility, curiosity, and fun.

The Proposal Manager reports to the Director of Business Development and oversees the proposal process, builds relationships and communicates with key stakeholders related to the proposal development, ensures proposals align with internal processes, and serves as the primary owner to ensure compliant, high‑quality proposal submissions.

The Proposal Manager develops and executes win themes, messaging, and other strategies to capture customer interest through clear and credible communication in the proposal document. The Proposal Manager prepares, writes, and edits our proposals, and plays a significant role in their support of our business strategy and execution of winning new business. This role will also be responsible for owning a variety of document types including various proposal volumes (technical, management, cost, etc.)

and response formats (requests for information (RFIs), white papers, quad‑charts and others).

This role requires experience with structured technical proposal processes, technical writing and editing to produce winning proposals and familiarity with government proposal requirements.

• Initiate, manage and own proposal efforts and process for assigned opportunities to include proposals, whitepapers, and RFI responses.
• Analyze solicitation documents (RFPs, SBIR topics, RFIs, etc.) and clearly summarize and track requirements for the proposal team.
• Participate in bid/no‑bid discussions and opportunity selection with leadership.
• Collaborate with leadership to identify required technical partner roles for each opportunity.
• Develop and enforce proposal outlines, compliance checklists, and milestone schedules.
• Establish and manage the proposal documentation/communication (Slack channels, SharePoint folders, document structure, tracking tools).
• Lead proposal kickoff meetings and conduct regular check‑ins with the proposal team.
• Coordinate with internal engineers and technical stakeholders to gather solution inputs and required information.
• Create and maintain proposal‑compliant templates for the technical team to use for the proposal process.
• Work closely with Contracts, Finance, and Engineering to complete required forms and certifications.
• Own the development of cost volumes working closely with Contracts, Finance, and Engineering as required for proposal submissions.
• Ensure proposals are compliant with solicitation requirements and submitted on time.
• Coordinate multi‑stage internal reviews and implement edits prior to submission.
• Maintain version control and ensure a cohesive, well‑polished, and unified final product.
• Keep stakeholders informed of proposal status, risks, and decision outcomes.
• If awarded, coordinate with Contracts and Engineering to support contract negotiations and transition to project execution.

• Serve as lead author for technical proposals and documentation efforts.
• Consult with engineering and translate SME input into clear, compliant, and persuasive narratives.
• Develop structured outlines that align with evaluation criteria.
• Conduct research necessary to strengthen proposal positioning.
• Integrate multiple contributor inputs into a cohesive “one‑voice” document.
• Ensure consistency in tone, formatting, and messaging throughout submissions.
• Revise and refine drafts based on stakeholder feedback.
• Support capture strategy development through content planning and technical positioning.

• Maintain CRM records on multiple proposals, proposal stages, and key data points.
• Track win rates, debrief feedback, and Bid & Proposal hours.
• Assist in defining and implementing key metrics for…