Senior Proposal Coordinator

Job Details

Level: Experienced

Job Location:

Beavercreek Office - Beavercreek, OH 45431

Position Type:
Full Time

Travel Percentage:
Negligible

Sabel Systems designs and delivers digital engineering ecosystems for DoD programs, enabling teams to connect data, systems, and personnel within secure, scalable environments. Our solutions empower programs to make faster decisions, close sustainment gaps, and meet the digital acquisition requirements.

Rather than simply proposing transformation, we implement and operate it  method is clear: we orchestrate existing tools into a governing system of record, ensuring government ownership of infrastructure and traceable decisions. There’s no vendor lock, no proprietary baselines, and no need for ATO rebuilds during transitions.

Sabel Systems is redefining modern defense acquisition. If you seek to solve complex challenges at scale and want your work to directly accelerate military capability while reshaping the DoD’s approach to digital engineering, this is the place for you.

Complexity Simplified. Mission Amplified.

• Coordinate a variety of proposal activities across the entire lifecycle, from kickoff through submission.
• Independently manage small proposals or Task Orders, ensuring compliance, accuracy, and timely delivery.
• Support larger, more complex proposals with scheduling, content development coordination, compliance checks, and document management.
• Track and monitor opportunities in Next Stage, Gov Win, SAM.gov, and other business development platforms, flagging upcoming solicitations and key dates for the Proposal and Capture teams.
• Serve as a flexible, multi-disciplinary contributor able to assist with writing, editing, desktop publishing, compliance matrices, outline development, and final production.
• Support formatting, compilation, and quality checks across multiple volumes in coordination with other departments such as Pricing and Contracts.
• Maintain proposal libraries, templates, resumes, past performance artifacts, and other reusable content.
• Work closely with Capture Managers, Proposal Managers, SMEs, and other internal stakeholders to ensure proposal requirements are met.
• Contribute to process documentation, templates, and lessons-learned as directed by the assigned Proposal Manager.
• Track deadlines, action items, and status updates to keep proposal efforts on schedule.
• Format and edit proposal documents to meet customer guidelines and internal quality standards.
• Support color team reviews, integrate feedback, and prepare final proposal deliverables.
• Help ensure proposals are compliant with solicitation requirements and reflect a consistent corporate voice and messaging.
• Contribute to continuous improvement efforts within the Proposal Team.

• Working knowledge of federal procurement processes and solicitation structures (RFP, RFQ, RFI etc.).
• 3+ years of federal proposal coordination with hands-on experience supporting a variety of solicitation requests such as RFP, RFQ, RFI, TOs, OTAs, and CSOs.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Experience with proposal writing, editing, formatting, and compliance review.
• Strong communication skills and ability to collaborate with diverse stakeholders.
• Proficiency with MS Office, SharePoint and other collaboration platforms
• Excellent communication, leadership, and stakeholder management skills.

• Shipley certified or similar capture methodologies.
• APMP certification (Foundation, Practitioner, or Professional).
• Familiarity with AI-enabled proposal software to support drafting, formatting, and compliance checks.
• Exposure to or willingness to learn non-traditional DoD acquisition vehicles (SBIR Phase III, OTAs, CSOs, Consortia).
• Experience with Next Stage CRM system.

• Bias for Action:
  Decisive. Purposeful. Agile. We move with the speed of relevance to drive impact and progress.
• Integrity:
  Respect. Ethics. Transparency. We do what’s right and earn lasting trust.
• Delivery Excellence:
  Customer-obsessed. Mission-focused. Quality-driven. We deliver innovative outcomes that exceed expectations.

Join Sabel Systems, where…