Sr. Administrative Support Manager

We are seeking a skilled and proactive Senior Administrative Support Manager to support our client and provide executive‑level leadership by overseeing daily administrative operations. This position plays a critical role in ensuring efficient business functions, supporting organizational initiatives, and providing leadership to administrative staff. The ideal candidate is solutions‑oriented, highly organized, and comfortable operating with autonomy in a fast‑paced environment.

Location:

SW Portland Metro Area

Salary Range: $75,000 - $90,000 annually

Employment Type:

Full‑time, Onsite Hybrid

• Serve as a proxy and key delegate to the Director of Administration, ensuring continuity of operations and decision‑making.
• Provide high‑level administrative and operational support to the Executive Leadership Team, including coordination, reporting, and support of strategic initiatives.
• Manage daily administrative operations to ensure efficient, effective, and compliant office functionality.
• Exercise independent judgment and decision‑making authority on operational, administrative, and personnel matters.
• Supervise, mentor, and develop administrative staff, including hiring, training, performance reviews, and workload planning.
• Develop, implement, and maintain policies, procedures, workflows, and internal controls for administrative functions.
• Partner with shared services teams (IT, HR, Payroll, Accounting/Finance, Facilities, Marketing, Fleet Management) to ensure consistent alignment and seamless service delivery.
• Support remote and multi‑site teams across the U.S., ensuring consistency and responsiveness in administrative functions.
• Manage administrative budgets, purchasing, vendor relationships, and expense controls.
• Oversee facilities operations, office space planning, equipment needs, and administrative infrastructure.
• Support compliance initiatives through documentation, reporting, and adherence to regulatory requirements.
• Assist with business licensing, registrations, renewals, and related compliance needs.
• Coordinate travel, meetings, and company events.
• Identify and implement process improvements to increase efficiency.
• Handle sensitive information with professionalism and discretion.
• Travel up to 20% as needed to support leadership and regional offices.

• Minimum of 5 years of progressive administrative or office management experience, including leadership or supervisory responsibilities.
• Demonstrated experience supporting executive‑level leadership in a fast‑paced, professional environment.
• Proven ability to operate independently with discretion, sound decision‑making, and strong judgment.
• Strong interpersonal, leadership, and relationship‑building skills.
• Exceptional organizational and multitasking abilities with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to travel up to 20% (CA, CO, NV, KS).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.