Administrative Assistant

Role Overview

Role: Administrative Assistant.

Contract: 15+ Month Contract.

Location: Beaverton, OR.

The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.

• General Support:
  Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
• Reception:
  Responds tactfully and promptly to inquiries and problems within scope of established authority; handles confidential information; may serve as the central contact for general department information.
• Logistics:
  Coordinates a full range of meeting, event, and travel arrangements; manages calendars; works with internal/external contacts for venue requirements and selection, room set‑up, catering, and materials delivery; utilizes Client's online reservation system to ensure compliance with travel policy; works with travel agents, airlines, and others regarding planning and customer service issues.
• Presentations:
  Utilizes computer skills to create high‑quality graphic and text presentations often under tight time frames; interprets needs, determines and produces effective presentation layout, and organizes final documents; prepares special reports requiring the selection of relevant information from a variety of sources.
• Meeting facilitation:
  Scheduling and running PowerPoint presentations for team meetings.

• Typically requires a Bachelor’s Degree and minimum of 5 years directly relevant work experience; alternatives:
  PhD or Law + 3 years;
  Masters + 4 years;
  Associates degree + 6 years;
  High School + 7 years.
• Previous Client experience is strongly encouraged; if not, experience supporting VP level/C‑Suite would be preferred.
• Strong presentation skills; proficiency in Microsoft Outlook, PowerPoint, Calendar, Slack, Box.
• Flexibility, availability, communication, and follow‑through are all critical attributes.

Comments for Suppliers:
Onsite at PHK (WHQ) Beaverton Mon‑Thurs, Friday WFH.

This role will support a VP within our Technology organization and provide support to two senior directors under VP.

Note:

This is not leave coverage. Possibility to apply for an FTE opening down the road.