Business Operations & Corporate Services – Administrative Assistant; VP

The Administrative Assistant provides high-level business operations and corporate services support to senior leadership within the Technology organization. This role directly supports a VP and two Senior Directors, ensuring seamless day-to-day operations through proactive calendar management, meeting facilitation, travel coordination, reporting, and executive communications.

This position is ideal for a polished, highly organized professional who thrives in fast-paced corporate environments, demonstrates strong judgment with confidential information, and excels at executive-level support and presentation development.

• Provide dedicated administrative support to a VP and two Senior Directors within the Technology organization
• Manage complex calendars, prioritize meetings, and coordinate scheduling across multiple stakeholders and time zones
• Coordinate and facilitate meetings, including agendas, logistics, room setup, materials, and follow-ups
• Prepare and deliver high-quality presentations and documents using PowerPoint and related tools
• Serve as a primary point of contact for internal and external communications
• Screen inquiries, manage correspondence, and route requests appropriately
• Handle confidential and sensitive information with professionalism and discretion
• Arrange domestic and international travel in compliance with company travel policies
• Work with venues, vendors, catering teams, and travel partners for events and offsites
• Prepare expense reports, purchase orders, and budget tracking documentation
• Maintain office supplies, organizational charts, and department records
• Support department moves, equipment coordination, and workspace logistics
• Compile data and prepare special reports, summaries, and leadership materials
• Review documents for grammar, formatting, and overall quality
• Collaborate cross-functionally to ensure smooth business operations

• Bachelor’s degree with 5+ years of directly relevant experience
• OR equivalent experience based on alternative education pathways
• Proven experience supporting VP or C-level executives
• Strong calendar management and executive scheduling expertise
• Advanced proficiency in Microsoft Outlook, PowerPoint, and Office tools
• Experience creating executive-level presentations and reports under tight deadlines
• Excellent written and verbal communication skills
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional judgment and discretion with confidential matters
• Demonstrated flexibility, availability, accountability, and follow-through

• Prior experience supporting teams at Nike or similar large enterprise environments
• Experience supporting Technology or corporate operations teams
• Familiarity with collaboration tools such as Slack and Box
• Event planning or meeting facilitation experience
• Experience coordinating large team meetings or leadership offsites

Brick Red Systems is a global leader in next-generation technology, consulting, and business process service companies. We enable clients to navigate their digital transformation. Brick Red Systems delivers a range of consulting services to our clients across multiple industries around the world. Our practices employ highly skilled and experienced individuals with a client-centric passion for innovation and delivery excellence. With ISO 27001 and ISO 9001 certification and over a decade of experience in managing the systems and workings of global enterprises, we harness the power of cognitive computing hyper-automation, robotics, cloud, analytics, and emerging technologies to help our clients adapt to the digital world and make them successful.

Our always-on learning agenda drives their continuous improvement through building and transferring digital skills, expertise, and ideas from our innovation ecosystem.