Administrative Assistant

Position: Administrative Assistant 3
Role:
Administrative Assistant.
15+ Month Contract
Location:
Beaverton OR

The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.
General Support:
Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves Reception:
Responds tactfully and promptly to inquiries and problems within scope of established authority.
Handles confidential information. May serve as the central contact for general department information.
Logistics:
Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
Works with internal/external contacts Logistics:
Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
Utilizes Client's on-line reservation system to ensure that Client travel policy is followed in order to provide cost-effective and convenient travel arrangements.
Works with travel agents, airlines, and others regarding planning and customer service issues.
Presentations:
Utilizes computer skills to create high quality graphic and text presentations often under tight time frames.
Interprets needs, determines and produces effective presentation layout, and organizes final documents. Reports;
Prepares special reports requiring the selection of relevant information from a variety of sources.

Typically requires a Bachelor s Degree and minimum of 5 years directly relevant work experience

Note:

One of the following alternatives may be accepted:
PhD or Law + 3 yrs;
Masters + 4 yrs;
Associates degree + 6 yrs;
High School + 7 yrs.
Comments for Suppliers:
Onsite at PHK(WHQ) Beaverton Mon-Thurs, Friday WFH
Previous Client experience is strongly encouraged. If not Client experience, Experience supporting VP level/ C-Suite would be preferred.
This role will support a VP within our Technology organization. They will also provide support to two senior directors under VP.

This is not leave coverage. Possibility to apply for an FTE opening down the road.

Presentation skills will be crucial - Will help with all team meetings
Meeting facilitation - Scheduling and running PowerPoint presentations
Proficient in Microsoft Outlook, PowerPoint, Calendar, Slack, Box

Flexibility, Availability, Communication, and Follow-through are all critical attributes.