Order Administrator

Based out of Beaverton Oregon, a B2B photonics test-equipment manufacturer specializing in optical fiber and cable testing solutions for the telecom and fiber-optics industry, is interested in hiring a Order Administrator to their onsite team. This position is a long term opportunity with room for growth. The team is looking for candidates with 1-2 years of administrative, operations, or order processing experience.

Support the Order Administration function by executing structured, repeatable order entry and documentation tasks under the direction of a Lead Order Administrator. This role is execution-focused, not decision-making. Accuracy, completeness, and escalation are more important than speed.

• Order Entry & Documentation
  • Enter customer purchase orders into ERP using defined procedures
  • Verify required fields are present (part numbers, quantities, addresses, terms)
  • Attach and organize order documentation (POs, acknowledgements, emails)
  • Prepare standard order acknowledgements using templates
• Administrative Support
  • Populate templates for shipping documents and pickup requests (per instructions)
  • Track missing information and follow up using defined checklists
  • Maintain clean records in ERP and shared folders
  • Support backlog cleanup and administrative catch-up work
• Communication & Escalation
  • Flag missing, unclear, or conflicting information before proceeding
  • Escalate all configuration, pricing, shipping, tax, or export questions to Lead OA
  • Maintain a daily list of blocked items and questions

• 0-2 years experience in administrative, operations, or order processing roles
• Strong attention to detail and follow-through
• Comfort with repetitive, structured work
• Ability to follow written procedures exactly
• Basic computer skills
• ERP experience a plus, not required

This is a Contract to Hire position based out of Beaverton, OR.

• Pay range: $24.00 - $30.00/hr
• Benefits (subject to eligibility and time of employment):
  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Beaverton, OR.

This position is anticipated to close on Mar 2, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.