Administrative Assistant; Bilingual: English and Chinese

Responsibilities

• Receive incoming phone calls and direct them to the appropriate personnel.
• Welcome and host guests, clients, and vendors with a friendly and professional demeanor, while ensuring a clean, secure, and presentable workplace.
• Assist in managing administrative supplies and equipment, including purchasing, restocking, maintenance, and storage.
• Coordinate company activities such as team-building events and social gatherings.
• Provide support for property maintenance tasks to ensure a safe and pleasant workplace, and communicate effectively with internal and external parties regarding maintenance work.
• Coordinate with the safety committee to maintain a safe and secure environment for all employees and visitors.
• Assist with onboarding processes for temporary staff and new employees.

• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Proven experience in administrative or similar roles preferred.
• Proficient in office software, including Google Drive and standard word processing, spreadsheet, and presentation tools.
• Strong communication skills (verbal and written) with a professional and friendly attitude; ability to work with individuals from diverse language backgrounds. English and Chinese preferred.
• Strong organizational and multitasking skills, with attention to detail.
• Ability to work both independently and collaboratively in a team environment.
• Adheres to policies and procedures; adaptable to change.