Senior Administrative Assistant

Location:

On‑site with hybrid flexibility (4 days onsite / 1 day remote)

Duration:
Temporary coverage (maternity leave)

We’re looking for a highly organized and proactive Senior Administrative Assistant to support multiple senior leaders within a fast‑paced, collaborative environment. This role is ideal for someone who thrives on managing complexity, anticipates needs, and takes ownership of high‑impact administrative work. You’ll play a critical role in keeping leaders and teams running smoothly—serving as a trusted partner, problem‑solver, and operational backbone.

• Manage complex calendars across multiple senior leaders, including scheduling, prioritization, and conflict resolution
• Coordinate meetings and events end‑to‑end (logistics, agendas, vendors, communications)
• Arrange travel including flights, accommodations, and detailed itineraries
• Prepare and manage expense reports, budgets, and purchase orders
• Create and edit documents and presentations, including reports, org charts, and team materials
• Draft and manage communications on behalf of leaders
• Support team operations and culture, including offsites and team‑building activities
• Handle sensitive and confidential information with discretion
• Drive special projects and ensure timely execution of key initiatives

• 5+ years of administrative or executive support experience in a fast‑paced environment
• Experience supporting senior leaders (Director‑level or above), ideally across multiple stakeholders
• Proven ability to manage complex scheduling and competing priorities
• Experience with event planning, travel coordination, and expense reporting
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently, take initiative, and follow through
• High level of professionalism and discretion

• Experience supporting HR, Talent, or Organizational Development teams
• Exposure to budget tracking, vendor coordination, or purchase orders
• Experience in large, fast‑paced corporate environments
• Familiarity with modern productivity and collaboration tools

• Opportunity to support senior leadership and make a visible impact
• Fast‑paced, team‑oriented environment with meaningful work
• Exposure to cross‑functional teams and strategic initiatives