Administrative Coordinator

Description

About the job

About Us

At Seneca Financial Partners, we are a client-centric, boutique accounting, tax, and advisory firm committed to delivering personalized financial solutions that empower businesses and individuals. As we continue to grow, we are looking for a professional, organized, and personable Administrative Assistant to join our Beaverton office.

Position Overview

We’re seeking an Administrative Assistant who thrives in a fast-paced, professional environment. This role is client-facing and plays a key part in maintaining the exceptional service standards our firm is known for. You will be the first point of contact for clients, ensuring a welcoming and efficient experience while supporting the daily operations of our firm.

Key Responsibilities

Greet and assist clients in person, over the phone, and via email with a courteous and professional demeanor

Manage scheduling and calendar coordination for meetings, appointments, and deadlines

Maintain accurate and organized client files, both physical and digital

Support the accounting and advisory teams with administrative tasks including document preparation, data entry, and correspondence

Handle incoming and outgoing mail and deliveries

Order and maintain office supplies and support office organization

Maintain confidentiality and discretion when handling sensitive information

Professional Growth

This is more than just an administrative role — it's a potential starting point for a rewarding career path within our growing firm. Several team members who began in this role have successfully developed the skills and experience needed to advance into other professional positions across accounting, tax, advisory, and operations. We are committed to supporting your development and recognizing your contributions.

Requirements

Qualifications

Proven experience in a client-facing administrative or office support role (experience in an accounting or professional services firm is a plus)

Excellent verbal and written communication skills

Strong organizational skills with attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn industry-specific software

Ability to manage multiple priorities with a calm and professional demeanor

High level of integrity and discretion in handling confidential information