Administrative Assistant 3

Senior Administrative Assistant (Administrative Assistant
3)

Location:

Beaverton, OR (Onsite — No Remote) Duration: 3 Months

Administrative employees help teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their leaders and their teams. The community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of our culture modeling the core values to leaders, teammates, and guests.

We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion.

You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.

• 5+ years of administrative work experience required
• Experience working with senior leaders including VPs — self-sufficient and comfortable working with partner teams
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Complex calendar management — scheduling, conflict resolution, coordination across leaders
• Planning meetings and events
• Expense reports, travel booking
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams)
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
• Ability to occasionally work outside of core business hours

• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Previous experience working with and tracking budgets is strongly preferred
• Critical thinking, self-starter, takes initiative, able to execute tasks with urgency, not afraid to ask questions
• Experience with Keynote a plus, not required
• Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required

Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training

• Complex Calendar Management:
Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
• Booking Travel Arrangements:
Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation
• Planning Meetings and Events:
Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed
• Preparing Expense Reports, tracking budgets and purchase orders:
Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required
• Document Preparation & Organization:
Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows
• Communications – Under the leader's direction, write, contribute and/or edit draft…