Payroll Specialist

Payroll Specialist

Location:

Beaverton, OR

Salary: $60,000 – $65,000

This position manages full-cycle hourly payroll operations for a prominent, multi-state organization while supporting commission, incentive, and off-cycle payroll runs. It is a great fit for a grounded, detail-oriented professional who excels at maintaining compliance controls, managing 401(k) interfaces, and providing steady support to employees, HR, and Finance.

• End-to-End Processing: Manage end-to-end payroll processing for hourly personnel, including timesheet validation, complex deductions, retro pay, and hours corrections.

• Specialized & Off-Cycle Payrolls: Prepare and execute manual checks, final pay, commissions, production bonuses, short-term incentive plans (STIP), and deferred compensation.

• System Integration Support: Assist with the testing, validation, troubleshooting, and end‑user training for the implementation of UKG Workforce Management (WFM).

• Garnishment Administration: Oversee the compliance, accurate deduction, and agency reporting for all wage attachments and garnishments.

• Retirement Interface Management: Download and process Vanguard loan and deferral files, reconcile 401(k) interfaces, and prepare payroll funding requests and wire documentation.

• Audit Readiness & Compliance: Compile documentation and respond to regulatory audit requests, including SAIF, WA L&I, BLS, and Form 5500 reviews.

• Reporting & Reconciliation: Create and distribute post‑payroll reconciliation reports to key stakeholders and maintain detailed audit checklists.

• Process Documentation: Develop and maintain comprehensive Standard Operating Procedures (SOPs) to support continuous improvement and cross‑training initiatives.

• Cross‑Departmental
  
  Collaboration:
  
  Serve as a trusted payroll resource for employees, supervisors, HR, and Finance, resolving discrepancies and explaining payroll concepts clearly.

• 3 to 5 or more years of progressive payroll processing experience; a Certified Payroll Professional (CPP) designation is highly preferred.

• Bachelor’s degree in Accounting, Finance, HR, or Business Administration is preferred.

• Strong knowledge of multi‑state wage and hour laws, payroll tax compliance, and payroll controls.

• Practical experience handling retirement plan payroll interfaces, deferrals, and 401(k) loan reconciliations.

• Proficiency with robust payroll systems, with a strong preference for UKG (Ultimate Kronos Group) software.

• Advanced proficiency in Microsoft Excel and payroll reporting tools.

• Exceptional attention to detail with proven audit, reconciliation, and documentation skills.

• A grounded, professional communication style capable of managing confidential data and navigating competing priorities in a fast‑paced environment.