Lead Medical Assistant

At Virginia Garcia Memorial Health Center, we honor all members of our community and acknowledge the dignity of each person we serve. Our purpose is to provide high quality, comprehensive primary health care to the communities of Washington and Yamhill counties with a special emphasis on migrant and seasonal farm workers and a view to removing barriers to health care. We strive to provide an environment that welcomes and values the people we employ and serve.

The Lead Medical Assistant (LMA) serves as a subject matter lead for the MA role, assists other MAs in ensuring successful implementation of standard work plans, and leads special programming at home site that requires MA guidance and support. Additionally, the LMA collaborates with site leadership and the quality team to continue strengthening MA standard work and training programs.

• Complete duties below for assigned care team and provider, and assist all MAs in accomplishing the duties below for the purpose of excellence in care delivery.
• Partner with site leadership, the Quality department clinical education team, and colleagues across clinics to ensure excellence in the MA program and standard work.
• Partner with Quality department clinical education team to assist with development and implementation of clinical education programming for the MA position.
• Lead in assigned clinical programs at home site such as vaccine coordination, sterilization, point of care testing, MA provider and care team assignment calendar, float schedule management, and other duties assigned by the site leadership team.

• Review daily schedule and verify availability of supplies and working equipment for the day.
• Prepare patient chart prior to appointment time.
• Direct patient flow and room turnover in assigned areas.
• Communicate with the patients and families and keep them informed of schedule delays.
• Maintain cleanliness, inventory and preparedness of assigned exam rooms.
• Provide assistance to patients that need help with ambulation or those dependent on a wheelchair or walker.
• Communicate changes to patient’s schedule with the provider and team members.
• Coordinate interpreter services as needed.
• Communicate with families and patients to insure they understand flow and expectations for the visit.
• Provide interpretation as requested.
• Scheduling appointment as ordered by provider.

• Perform vital sign, diagnostic tests and laboratory tests including waived lab test, venipuncture and specimen processing.
• Accurately document medical information in patients’ records (flow sheet, progress notes, immunization records, growth charts, refill logs, etc.) lab logs and quality control logs.
• Determine immunization status and administer immunization as needed.
• Administer medication as ordered by providers.
• Label prepackaged medication as directed by providers.
• Determine type of appointment needed and prepare patient appropriately.
• Assist providers with procedures.
• Dispense information to patients as instructed by providers.
• Call/fax refill request to the pharmacy as ordered by providers.

• Check sharps containers daily, replacing when full.
• Stock information pamphlets and forms in the clinic daily.
• Stock exam rooms, nurse’s station, vaccine administration station and lab daily.
• Organize and maintain clean and soiled utility rooms and storage areas.
• Disinfect and sterilize equipment.
• Maintain proper quality monitoring/control program for sterilization system.
• Assist the front desk as needed to expedite check in of patients.
• Clean and disinfect exam tables, counters, and equipment such as scales, toys and blood pressure cuff per VGMHC Infection Control Guidelines.
• Assemble…